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HomeMy WebLinkAboutResolution #3286 • RESOLIITION N0. 3286 A RESOLIITION APPROVING A MAINTENANCE AGREEMEATT BETWEEN THE CITY OF CANTON AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND DIRECTING THE MAYOR AND CITY CLERK TO E%ECIITE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. WHEREAS, the Legal and Ordinance Committee has determined that it is necessary and in the best interest of the City of Canton to enter into a maintenance agreement with the Illinois Department of Transportation, hereto attached and herein incorporated as Exhibit "A"; and, WHEREAS, the Canton City Council has made a similar determination. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COIINCIL OF THE CITY OF CANTON, Fulton County, Illinois as follows: 1. That the Maintenance Agreement hereto attached as Exhibit "A" between the City of Canton and the Illinois Department of Transportation is hereby approved. 2. That the Mayor and City Clerk are hereby authorized and directed to execute and deliver said maintenance agreement on behalf of the City of Canton, Illinois. 3. That -this Resolution shall be in full force and effect immediately upon its passage by the City Council of the City of Canton, Illinois. ~•, PASSED by the City Council of the City of Canton, Fulton County, Illinois at a regular meeting this 5th day of July, 1995, upon a roll call vote as follows: AYES: Aldermen May, Shores, Meade, Phillips, Sarff, Hartford, Molleck. HAYS: None . ABSENT:Alderman Bohler. APP Donald E. Edwards, Mayor ATTEST: ~~!' Y an Whit , City Clerk. Illinois Department of Transportation AGENCY NO. 4 9 4 Please Typ Contract Obligation Document C-23.1 o. ~ Transaction Date ~ Nine Digit Taxpayer Identification Number ~ Legal Status 9 6 2 7 1 3 07-01-95 300001320 Contract Action Class Code Governor's Release No. Vendor's Name and Address (DO NOT USE) 1. ©New City of Canton 2. ~ Change 210 East Chestnut Street -- Canton, IL 61520 Appropriation Account Code Obligation Amount Attn: City Clerk DOT Vendor No. 002321 2.272 Oblig. Budget Expend. Acct. Type Resp. Object Program X1 9460 4472 99T Multiple Year Contract Maximum Contract Amount From To Month/Day/Year Month/Day/Year Current Fiscal Year of Contract Annual Contract Amount From 07-01-95 To 06-30-96 $12,272.60 Month/Day/Year Month/Day/Year Reimbursement Expenses Included Multiple Year Contract Amounts Year 2-7 (and over) 2 5 Description Agreement for Maintenance of Municipal Extensions of State Highways. Method of Compensation Award Code Travel Expenses (If Multiple Rates, Specify) 1. ^ Bids Required Yes No X 2. ® Exempt From Bid 3. ^ ExempUBids ~ 12.272.60 Per Annum Obtained 4. ^ Emergency moun (Rate) (Time) 0 G'Z$'9 IDOT, Bureau of 0 erations, District 4~4 re ed By m thy Hurley Date Contracting Agency/Division ~ ~~ S,S~ IDOT Bureau of Acct. & Admin. Serv. Distric Authorized By D . E . Ris in a Date Filing Agency/Division DOT Job No. Function Code Federal Project No. Route Section ~ District County Municipality its 0 ti County F~ Const. Amount Awarded Federal Participation State Participation U No. S Type a 0 H O 0 Totals ;r~ 4 AAS 1946 (Rev. 1/91) STATE C DEPARTMENT C COMPUTATION SHEET TOTAL BUILT ROUTE --------- -------- SECTION ---------- :STREET NAME: -------------- FROM --------------------- TO --------------- WIDTH BY V ---------------- --------- -------- III. 9 ---------- 41-2 -------------- W. Locust --------------------- Ave. I --------------- Ave. F ---------------- 24' State III. 9 41-2 W. Locust Ave. F Ave. A 70'&Va r State W. Locust Ave. A Main St. Median W. Locust Ave. A Main St. Lt.Turn W. Locust W.B., E. of Ave. A Rt.Tum W. Locust W.B., E. of Ave. A Lt.Tum W. Locust E.B., West of Main 111.9&78 1 CS E. Locust Main Fifth Ave. 70'&Va r Median E. Locust Main Fifth Ave. Lt.Tum E. Locust E.B., W. of First Ave. Rt.Tum E. Locust W.B., East of Main Fifth Ave. Locust Elm St. 52'8Va r Fifth Ave. Elm St. Linn 32' Lt.Turn Fifth Ave. S.B., North of Elm St. Lt.Turn Fifth Ave. N.B., South of Elm St. Median Fifth Ave. South of Elm St. South of Locust Lt.Tum Fifth Ave. S.B., North of Chestnut 111.9 Linn St. Fifth Ave. Seventh Ave. 42'F-F III. 78 Fifth Ave. Linn St. Sam Scott 36'F-F III. 78 135W N. Main Locust Spruce 135W N. Main Spruce Ash 100'&Var r C & S Rt.Turn N. Main S.B., North of Locust Lt.Tum N. Main S.B., North of Locust Median N. Main Locust Spruce ST DEPARTM COMPUTATION SI ROUTE SECTION --------- ------------------ :STREET NAME: ---- FROM TOTAL BU WIDTH BY Lt.Tum N. Main N.B., South of Spruce Lt.Turn N. Main S.B., North of Spruce Lt.Tum N. Main N.B., South of Ash Median N. Main North of Spruce N. Main Ash Linden 70'&100' ' C Rt.Tum N. Main N.B., South of Sycamore _LINGIS Sheet 1 of 2 RANSPORTATION District No. 4 ! City or Village -Canton For the Period NICIPAL MAINTENANCE Beginning July 1 , 1995 Ending June 30, 1996 NO. NTH LANES LOCATIO LENGTH N LANE ADT/ RATE/ ADJ. SUB- ROUTE IN FEET MILES LANE SOURCE LN. MI. FACTOR TOTALS TOTALS ' 24' 2 of 2 2640 1.00 1675 S '89 393 3.27 1285.11 ---------- 35' 3 of 3 Rt. & Lt. 2828 1.61 1117 S '89 337 3.27 1774.20 2 of 4 Center 400 0.15 1675 S '89 .393 3.27 192.77 (RAISED) 380 0.07 S '89 330 3.27 77.66 11' 1 185 0.04 1675 S '89 393 3.27 51.40 ' 11' 1 185 0.04 1675 S '89 393 3.27 51.40 11' 1 220 0.04 1675 S '89 393 3.27 51.40 $3,483.96 35' 3 of 5 Center 2161 1.23 1642 S '89 389 3.27 1564.60 (RAISED) 294 0.06 S '89 330 3.27 64.75 11' 1 218 0.04 1642 S '89 389 3.27 50.88 11' 1 175 0.03 1642 S '89 389 3.27 38.16 2 of 4 Center i 1120 0.43 1642 S '89 389 3.27 546.97 32' 2 of 2 i 3317 1.26 1642 S= 89 389 3.27 1602.76 7'-5" 1 150 0.03 1642 S '89 389 3.27 38.16 7'-5" 1 t 75 0.02 1642 S '89 389 3.27 25.44 7'-5" (FLUSH) 405 0.08 S '89 165 3.27 43.16 7~-5° 1 145 0.03 1642 S '89 389 3.27 38.16 $4,013.04 3 of 3 634 0.36 1583 S '89 383 3.27 450.87 24' 2 of 2 Center 1426 0.54 3100 S '89 505 3.27 891.73 2 of 4 Center 360 0.14 2700 S '89 485 3.27 222.03 36' 2 of 2 Rt. & Lt. 600 0.23 2700 S '89 485 3.27 364.77 11' 1 60 0.01 2700 S '89 485 3.27 15.86 11' 1 200 0.04 2700 S-'89 485 3.27 63.44 (RAISED) 355 0.07 2700 S '89 330 3.27 75.54 i r OF ILLINOIS Sheet 2 of 2 OF TRANSPORTATION District No. 4 t----- City or Village -Canton -MUNICIPAL MAINTENANCE B i i J Forthe Period I eg n n ng uly 1, 1995 Ending June 30, 1 996 NO. LENGTH WIDTH LANES LOCATION IN FEET LANE MILES ADT/ LANE RATE/ ADJ. SOURCE LN MI FACTOR SUB- TOT ROUTE . . ALS TOTALS 11' 1 175 0.03 - 2700 ---- - S '89 -------- ----------- 485 3.27 --------- 47.58 ---------- 11' 1 140 0.03 2700 S '89 485 3.27 47.58 11' 1 155 0.03 2700 S '89 485 3.27 47.58 (RAISED) 170 0.03 S=89 330 3.27 32.37 36' 3 of 3 3280 1.86 1800 S-'89 405 3.27 2463.29 ' 12' 1 200 0.04 1800 S '89 405 3.27 52.97 $4,775.61 3.27 TOTALS 9.57 Lane Miles $12,272.60 o Agreement for Maintenance of Municipal Streets THIS AGREEMENT, made and entered by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the'DepartmenCand _ Citv of Canton a municlpal corporetion organized and existing under and by virtue of the Taws of the State of Illinois, hereinafter referred to as the 'Corporation.' WITNESSETH, that far end in consideration of the covenants hereinafter mentioned, the Corporation agrees >n operate and maintain in a manner .satisfactory m the Departrnerrt, pardons of certain streets being used as extensions or parts of State highways lying within the boundaries of the Corpora- tion beginning July 1, 1995. This ~reement may be extended by the Department in 12-month increments until June 30, 2005 unless temunated Such extension shall be aocom- pGshed by a letter from the Deparment to the Corporation. The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of Illinois. The portions of streets to be maintained are described on the Computation Sheet attached hereto and made a part hereof. The obligations of the Department under this agreement are subject to termination and cancellation in any year for whkh the General Assembly of the State of IlUnois fails to make an adequate appropriation or reappropriation to pay such obligations. The Department reserves the right to amend this agreement at the time of extension by the addition or deduction of lane miles of streets to be main- tained. Such addendum must be approved and signed by both parties. The Corporation agrees that it wiA not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department wrtten notice at least 90 days prior m such termination. If the Corporation gives the Department written notice of intent ib enter into no future agreement, the current agreement will remain in force for 90 days from the receipt of such notice. The Department may, at its discretion, release the corporation from the agreement before the expiration of the 90 days required by the above stipulation. It is further understood and agreed that the Department, at its discretion, has the right to terminate this agreement by giving written notice to the Corporation at least 90 days prior to such mrnination. To operate and maintain includes but is not limited 1n all routine surface and pothole repairs, temporary wti-depth patches, expansion bump removal on bituminous surfaces, craclt and joint sealing, cleaning and litter pidwp, snow and ice control and all other routine operational services. Median mainte- nance, when applicable, shall consist of sweeping, litter pickup, mowirp and routine surface repairs. The Corporation agrees to permit ra cuts or openings in the curbs or pavements of the streets covered by this agreement without the written approval of the Department Pavement cola, curb openings, utility frames and municlpal frames and grates or covers distrurbed by settlement, construction or repair under permit are to be restored, repaired, adjusted and maintained by the utility owner or permit hdder to the satisfaction of the b the State. Department at no expense The Corporation agrees that, except in extreme emergencles, it will not undertake or authorize repairs not covered by this agreement, at the expense of the State, without securing the approval of the Department Inconsideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation Z 12 , 2 7 2.60 fa ~ first twelve mr~rtth~period covered by the agreement, payable as described bebw. The rate of compensation will be adjusted annually at the time of renewal to reflect changes in miles maintained and costs. The cost adjustment factor used to determine the rates of cmnpenaation nnll be the percent change of the Construction Cost Index published in the Engineering News Record for the preceding calendar year. On or about March 31, June 30, September 30 and December 31 of each year, subject m an inspection by the Department, the Department will authorize the Corporation to invoice the Department in an amount equal to approximately one-fourth of the total annual albwance stated above. CORPORATION CERTIFICATIONS RETENTION OF RECORDS The Corporator shall maintain, for a minimum oF5 years after the completion of the agreement, adequate books, records and supportirp documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the agreement; the agreement and all books, records and supporting documents related to the agreement shall be available far review and audit by the Auditor General; and the Corporation agrees to cooperate fully with any audit conducted by the Auditor Genera and to provide full access m all relevant materials. Failure to maintain the required books, records and supporting documenb shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books, records and supporting documentation are not available to support their purported disbursement 9~OOlOMe (Rev. 9/94) DRUG FREE WORKPLACE The Corporation certifies that it wiA not engage in the unlawful manufacture, distribution, d'iapensation, Possession or use of a controlled subsranoe in the perfonnanoe of the agreement if the Corporation empbya 25 or more people and the agreement is for $5,000 or more, the (olbwing requirements apply: The Corporation certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statemenC (t) Notifying empbyees that the unlawful manufadure, distribution, dispensing, possession ar use of a controlled substanoa, including cannabis, is prohibited in the Corporation's workplaoa. (2) Speafying the actions that wiU be taken againct empbyees for violations of wch prohibition. (3) Notifying the employee that, as a condition of employment for this agreement, the empbyee will: (A) abide by the terms of the statement; and (B) notiy the employer of any criminal drug statute conviction for a vitiation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug frt~e awareness prograru to inform employees about (1) the dangers of drug abuse in the.woricplace; _ _ _ (2) the Corporation's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug vitiations. (c) Proving a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the agreement and to post the statement in a prominent place in the workplace. (d) Notifying the Corporation within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an empbyee or otherwise receiving acWal notice of such conviction. (e) Imposing a sanction, or requiring the satisfactory partiapation in a drug abuse assistance or rehabilitation program by, any empbyee who is so convicted, as required by section 5 of the Drug Free Workplace Act (f) Assisting employees in selecting a course of action in the evert dnp counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a dnrg free workplace through implementation of the Drug Free Workplace Act AUTHORQED SIGNATURES IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed by their duly authorized officals. dty (or Village) of Canton By ~ Mayor a Pra•W~nr Attest: / Vihpa /Town CYrk State of Illinois Department of Transportation fw.aar a agnwp. Ow (Muniapai Seal) Illinois Department of Transportation Division of Highways /District 4 ~ 401 Main Street /Peoria, Illinois / 61602-1111 June 20, 1995 City of Canton 210 East Chestnut Street Canton, IL 61520 Attn: City Clerk Gentlemen: Attached please find the Fiscal Year 1996 "Agreement for Maintenance of Municipal Streets" with computation sheets for maintenance of city streets being used as extensions or parts of state highways, and which lie within the boundaries of the city limits of Canton. The adjustment factor used to determine the rates of compensation shown on the computation sheet has been amended to read 3.27. Therefore, the Department of Transportation, will pay your municipality $12,272.60 as compensation for the satisfactory maintenance and operation of the streets covered by this agreement. If the city agrees to these conditions, please sign and return the maintenance agreement to this office as soon as possible. An executed copy will be returned to you. If the city is not in agreement, please notify this office in writing, referencing any changes desired. Please direct your reply to our Bureau of Operations at the above address and to the attention of Tim Hurley, Services and Development Section Chief. Any questions may be directed to Mr. Hurley by calling 671-4485 Very truly yours, D. E. Risinger District Engineer G~~ By: Michael E. Rippel District Operations Engineer SDBDTH0012/dp Attachments (3) .' Illinois Department of Transportation 2300 South Dirksen Parkway /Springfield, Illinois / 62764 September 30, 1999 - City of Canton 210 East Chestnut Street Canton, IL 61520 Attn: City Clerk Dear Messrs./Mmes.: The State of Illinois, acting through its Department of Transportation, entered into an Agreement for the Maintenance of Municipal Streets with your municipality. This is to inform you the Department finds the terms of this agreement to be satisfactory and is hereby exercising its option to extend the agreement to cover the 12-month period beginning July 1, 1999. An updated computation sheet(s) for this period is attached. The adjustment factor used to determine the rates of compensation shown on the Computation Sheet has been increased to 3.58 to reflect the 1.64% increase in the Construction Cost Index published by the Engineering News Record. In addition, the computation sheet has been reviewed to insure your municipality is being compensated correctly for the state highways it maintains. Consequently, the Department will pay your municipality $ 18,795.01 as compensation for the satisfactory maintenance and operation of the streets covered by this 12-month extension of the agreement. If you have any questions or if we can be of any assistance, please contact Mr. Tim Hurley in our District Four Bureau of Operations, Services and Development Section, by calling 671-4485. truly yours, oe Hill Engineer of Operations Attachment(s) cc: M. E. Rippel (Attn: Tim Hurley) FW y I~ ~ fD J ra 11 N f° Q Q 11 N ~ H II ~ II N W GO O ~PNpf M ~ m m ~ ONf. 1( aOa ~ ~ f`7 m O Off, I~ O O N Y II r ^ ~ m S S S ~ ~ r Y01 O Y r V V n ~ '7 a N m ~ N Q II ' N N ~ ~ h p N ~ I mm mm ~mp pmp pmp pN K II ~ ~ N N N S N N N N N ~ u'1 N N N N N tm ~ ~ ~ N ~ {y ~ II l'7 C7 f") f") [7 f7 (h f7 f`1 lh L7 N M t7 t'~l f") M PI fh {") M C7 t7 ty ,~, ~ II C ? 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