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HomeMy WebLinkAbout03-21-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 03-21-2017 6:30pm A regular meeting of the Canton City Council was held on March 21, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rabel, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Fire Chief Tom Shubert MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER MOMENT OF SILENCE- Mayor Fritz asked for a moment of silence for former City Clerk Nancy Whites who passed away this last Friday. Nancy was the City Clerk in Canton from 1977-2010. PLEDGE OF ALLEGIANCE OPENED THE MEETING - INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz asked to move the Legal and Ordinance Committee to the beginning of the meeting. The item number 11 listed on the Legal and Ordinance Committee will be moved to the beginning of the committees agenda. The name listed on the agenda item # 11 will be amended from Villa's of Spoon River LLC to the Spoon River College Foundation. Motion and second were made by Aldermen Putrich/Nelson to approve the additions and corrections to the agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 7, 2017 BILL LIST TREASURER'S REPORT The general fund balance at the end of February was $618,906.80. The water/sewer fund balance at the end of February was$437,866.40. The cemetery fund balance is $2,369.34. FEBRUARY DISBURSEMENT REPORT POLICE REPORT FIRE REPORT GREENWOOD CEMETERY REPORT Motion and second were made by Aldermen Nelson/Lovell to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND THE SPOON RIVER COLLEGE FOUNDATION #5085 Attorney Rabel explained that this resolution is for the student housing that is going to be at Spoon River College. Motion and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A STIPULATION OF ASSESSMENT BY THE PARTIES WITH THE CANTON HARVESTER INN LLC AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID STIPULATION ON BEHALF OF THE CITY OF CANTON, ILLINOIS.#5086 The Canton LLC filed a tax appeal last year for the 2014/2015 property tax assessment. The Council previously authorized an appraisal on the property in conjunction with the Canton Union School District 66 and the Canton Township. The Supervisor of Assessment, Attorney Rabel and the Township Assessor have been in negotiations with the Canton Harvester Inn. An agreement was reached. The proposed agreement is for the 2014-2018 tax assessment. This will affect the TIF increment. The proposed agreement will hold the assessment steady so Cook does not file anymore tax appeals over the next three tax years. It also includes the reimbursements that is owed to them from the TIF district redevelopment agreement for 2014/2015 to be waived. Alderman Mayhew asked what the value was assessed at in 2014. Attorney Rabel said the amount was higher than what the settlement is. Attorney Rabel said there are five parcels just under six million dollars-fair market value. They already filed a 2016 tax appeal, but according to the agreement, they will withdraw the appeal. Motion and second were made by Aldermen West/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3. (1ST READING( DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DESIGNATING THE REDEVELOPMENT PROJECT AREA FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3. (1ST READING( DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE TAX INCREMENT ALLOCATION FINANCING FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3. (1ST READING( DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE THIRD AMENDMENT TO THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON 1 DOWNTOWN STH AVENUE TAX INCREMENT FINANCING DISTRICT. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DESIGNATING THE AMENDED REDEVELOPMENT PROJECT AREA FOR THE THIRD AMENDMENT TO THE CANTON 1 DOWNTOWN STH AVENUE TAX INCREMENT FINANCING DISTRICT. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE TAX INCREMENT ALLOCATION FINANCING FOR THE THIRD AMENDMENT TO THE CANTON 1 DOWNTOWN 5TH AVENUE TAX INCREMENT FINANCING DISTRICT. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE PROVIDING FOR AND APPROVING THE THIRD AMENDMENTS TO THE CANTON 2 ROUTE 9 CHESTNUT STREET TIF DISTRICT REDEVELOPMENT PROJECT AREA, PLAN AND PROJECTS. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON 2 ROUTE 9 CHESTNUT STREET SPECIAL TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS. (1ST READING) DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING THE FIBER OPTIC SERVICE FRANCHISE AGREEMENT BETWEEN THE CITY OF CANTON AND CENTURY COMMUNICATIONS INC AND DIRECTING THE MAYOR AND HIS DESIGNEE TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS.95087 Attorney Rabel explained that the franchise agreement is with Mid Century Communications that is putting in the fiber optic in the community. Attorney Rabel said she worked with Engineer Keith Plavec for the contract. It is very similar to the contract that we have with Comcast. The fees that will be generated are according to state statute. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING THE BANK OF FARMINGTON AS THE INVESTMENT BANK FOR THE REGION 9 MABAS 53 TECHNICAL RESCUE TEAM FUND. #5088 Alderman Mayhew explained that a bidding process took place for this item. The amount of $34,267.61 is spread between four different fire departments. The City has stipulations on how to invest the funds. Six bids were sent out. The City did not receive a response from Wells Fargo. Ipava State Bank's bid was .5%, Bank of Farmington's bid was .65%, Triumph Bank's bid was .5%, Mid America's bid was .1%, CEFCU's bid was .15%. Motion and second were made by Aldermen Mayhew/Nelson to approve the resolution for the Bank of Farmington as the investment bank for the region 9 MABAS technical rescue team fund in the amount o f$34,267.61. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON GREENWOOD CEMETERY VANDALISM RESTORATION PROPOSAL. On June 18, 2013 headstones at Greenwood Cemetery were removed and damaged. The cost to restore the damages is $4,500.00. Of this amount, $2,040.00 would come from the cemetery operating account and $2,460.00 would come from the cemetery trust. Some of the funds will be paid back by the settlement from the two people charged with the vandalism. The trust would be reimbursed as funds are received. Motion and second were made by Aldermen Mayhew/Putrich to apply the $4,500.00 to repair the vandalism done at Greenwood Cemetery with $2,040.00 coming from the Cemetery operating fund and $2,460.00 from the cemetery trust. This will be reimbursed as it is received. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A BROKER FOR THE WORKERS COMPENSATION AND LIABILITY INSURANCE AND OTHER OPTIONS FOR OBTAINING QUOTES FOR THE 2017 RENEWAL. Alderman Mayhew said he knows the Council previously talked about having a broker to handle the upcoming renewal. City Clerk Diana Pavley-Rock thought the City could obtain quotes without a broker. City Clerk Pavley-Rock and Attorney Rabel could work together to go out to get quotes and try to get the best rate. The City did receive two quotes for brokerage services. A quote was received from Kuhl Insurance and Kiesewetter Insurance. The City is current on a pretty tight schedule (three weeks)to obtain quotes. Alderman Mayhew explained that when you work with a broker they will charge you a fee that will be disbursed through the rate. Kuhl's commission would be 10%on the liability and 6%for workers compensation. Keiswetter's commission would be between 5-15%commission. Alderman Mayhew said that many times when you have a broker you can get better rates. Attorney Rebel explained that City Clerk Pavley-Rock did check with the companies to see if they would do consulting work for the City opposed to being a broker. Kuhl Insurance gave a quote of a flat $30,000.00 for consulting fees, the Wyman Group gave a quote of a flat $10,000.00 for consulting fees and Kiesewetter Insurance said they would not do consulting work instead of being a broker. Attorney Rebel said she is not opposed to reaching out directly to MICA, IML and ICRMT. The City could also put a notice in the paper or any agents that would want to submit bids. Attorney Rebel said she would be willing to work with City Clerk Pavley-Rock and Lou Ann and Dan Bender with Clifton Larson for direct quotes. Motion and second were made by Aldermen Mayhew/Ellis that the City not use a broker to go out for quotes for the workers compensation and liability insurance, but instead send out our own proposal. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE AND PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE BY THE CANTON AREA CHAMBER OF COMMERCE FOR THE ANNUAL CRUISE INTO BE HELD ON JUNE 16, 2017. Alderman Lovell explained that this is a return event that brings alot of people to Canton. Motion and second were made by Aldermen Lovell/Putrich to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN MAYOR COMMUNICATION Mayor Fritz congratulated an 8th grader from Ingersoll Middle School that won the Journal Star Spelling Bee last Friday. Mayor Fritz wished the best of luck at the Washington DC Spelling Bee that will be held May 28-June 4, 2017, Mayor Fritz congratulated the Canton High School Special Olympics Purple Team on their gold medal win at the State Championship in Bloomington last week. The Canton Junior Special Olympics Gold Team won the silver medal in the state special Olympics. The April 4, 2017 Council meeting is scheduled for the same day as the local election. By ordinance,the City will be moving the meeting to April 5, 2017 at 7:30pm. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Mayhew to adjourn into executive session for land acquisition. 5ILC5 120/2 C5. There will not be any action coming out of executive session. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor