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HomeMy WebLinkAbout07/05/2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 07-05-2016 6:30pm A regular meeting of the Canton City Council was held on July 5, 2016 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Attorney Nancy Rabel, Police Chief Rick Nichols, Fire Chief Tom Shubert, City Engineer Keith Plavec, Public Works Director Bill Terry, SRPED Missy Towery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA The following items should be amended on the agenda. (Recommended by Mayor Fritz) * Remove the Treasurer's report from the consent agenda. Clifton Larson Allen is currently working with the City Clerk and City Treasurer in mapping some of the general ledgers with the payroll system due to the new budget. Salaries are no longer being taken out of TIF, but rather will be coming from the general fund. These will be mapped accordingly with ADP in the payroll software. Starting with the next meeting there will be a monthly Treasurer's report and Clifton Larsen will prepare a comptroller report starting on a quarterly basis. * Item # 1 and 2 under the legal and ordinance committee should be moved to the Public Safety and Traffic Committee due to the absence of Alderman Craig West * Item number 4 will be tabled until the next council meeting * Item number 5 under Legal and ordinance will be moved to Lakes Buildings and Grounds due to the absence of Alderman Craig West. * Item number 2 under Community and Industrial Development committee will be moved to Public Safety and Traffic due to the absence of Alderman Tad Putrich Motion and second were made by Aldermen Jim Nelson/Lovell to accept the amended agenda and place on file. Motion carried by voice vote and was unanimous. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JUNE 21 2016 Mayor Fritz wanted the Council meeting minutes amended to reflect that Engineer Keith Plavec was not present at the June 21, 2016 meeting. BILL LIST MOTION and second were made by Aldermen Jim Nelson/Hale to approve the consent agenda as amended. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderman Ellis x Alderman Lovell x Alderwoman Hale x Alderman West x Alderman Putrich x Alderman Jim Nelson x Alderman Mayhew x Mayor fritz voted yes The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN-ABSENT ALDERMAN JOHN LOVELL, ACTING CHAIR Mayor Fritz explained that currently the prison has an outstanding balance of$ 742,797.49 on their water bill. The City should be receiving a check in the amount of$ 84,000.00 for their past due water bill. Last week Governor Rauner passed the stop gap budget for the state of Illinois which will allow for flow through money. The City should receive our MFT funds, video gaming funds and it will also allow for certain obligations for the State of Illinois. The past due water bill for the prison should be considered an obligation that they will be able to pay. The City will continue to watch for funds coming from the State for their past due water bill. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN-ABSENT ALDERMAN JOHN LOVELL,ACTING CHAIR DISCUSSION OF SECTION 3-2-1 OF THE CANTON MUNICIPAL CODE PERTAINING TO THE ITINERANT VENDORS AND TRANSIENT MERCHANTS-SPECIFICALLY THE REQUEST FROM "JUNK IN THE TRUNK" City Clerk Diana Pavley Rock explained that she was approached by a group in town referred to as "Junk in the Trunk" wanting to setup in a commercial zone to sell items from the trunk of vehicles. Our current code in section 3-2-1 states that iterant vendors and transient merchants are required to have a license from the City. The cost of the license is $80.00 plus $20.00 for each additional day. There is another group in Canton that has been setting up at Label Shopper parking lot. Originally that group was selling their items on a-bay and just using the Label Shopper parking lot as a place that people could pick up their items already purchased online. The City has since been made aware that they are actually taking their vehicles to Label Shopper and selling the items from their vehicles--- which is the same thing that "Junk in the Trunk" was wanting to do. This other group does not have a license from the City to sell items from the trunks of their vehicle. Michelle Jorgensen was present at the meeting. Michelle presented the Clerk with a list of communities that actively participates in "Junk in the Trunk". Havana was one of the first communities to start participating in "Junk in the Trunk". Michelle is requesting the City either change the ordinance or to have the City waive the fee. Michelle wants to setup in the Hardees parking lot. Hardees has provided approval and is eager to have the extra business for their restaurant. The event would promote tourism and bring people into the community from outside of Canton- since it has become a very popular event. City Clerk Diana Pavley-Rock further explained that the current ordinance states that the license expires in December of the year issued. Alderman Jim Nelson suggested bringing this back to the next Council meeting when more of the Aldermen are present to vote. Alderman Jim Nelson further explained that he would not be in favor of waiving the fee, but he would consider looking at changing the fees for "additional days." DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING A FRANCHISE AGREEMENT BETWEEN THE CITY OF CANTON AND COMCAST. The manager (Libby) for governmental affairs at Comcast was present at the meeting and explained that the contract being presented is a standard agreement that Comcast uses throughout Illinois. Comcast has been approved the contracts in over 100 communities throughout the state. Libby worked with both Attorney Rabel and Engineer Plavec to make sure the cities needs are being met. The last franchise agreement the City approved was in 1971. There have been several changes to federal and state law with the new contract. The new contract will be one that will be beneficial to the City of Canton and to Comcast. This item will be tabled until the next Council meeting. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN -ABSENT ALDERMAN JOHN LOVELL-ACTING CHAIR COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT MISSY TOWERY. GENERAL ECONOMIC DEVELOPMENT POINTS Residential Housing Committee met with an individual who is interested in doing a housing development on land he owns. Meeting with Josh Mercer from WIRC to discuss the mapping process for the CDAP housing rehabilitation grant. Meeting with Rick Klinedinst(MANB) and a representative from the Federal Home Loan Bank to discuss some of their housing programs. Reviewed and submitted the Memorandum of Understanding for The Local Crowd fund grant. Conference call with Mike Chalupka of Gov Office to start the cantonillinois.org website upgrade and redesign. Began work with Kevin Stephenson of Canton Main Street to update the Downtown Business Map. RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT Facilitated a site visit with an Asian Carp processing facility. Followed up with requested information and participated on a follow up conference call. Interview with Michelle Sherman, Canton Daily Ledger, to discuss our need for a four-lane highway. Attended Joe Crowe's Transportation presentation at the Transportation Committee's meeting. Meeting with local national retailer interested in a new location. Discussed possible locations and their interest in the Main Street corridor. Worked on securing property information with someone who is interested in a concrete plant. Submitted the information received to the individual. BUSINESS DEVELOPMENT ATTRACTION AND SUPPORT Prepared for and attended Recruitment of Business meeting. Meeting with Scott and Tracy Snowman to finalize the order for the downtown wayfinding signage. Meeting with person interested in bringing a business to Canton, whose business model would involve video gaming. Spent time polling the council and provided the interested person updates. OTHER Assisted at the 25th Annual Cruise In. Prepared for and attended SRPED Executive Committee meeting to finalize FY 17 Goals. Prepared for and attended SRPED Annual Meeting and Contributors Retreat. Prepared for and attended Canton Main Street board meeting. Sponsored and attended the Meet and Greet for Canton Unit District#66 Superintendent Sivertsen. PUBLIC WORKS, WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN AN ORDINANCE AMENDING VARIOUS PENALTY SECTIONS OF THE CANTON MUNICIPAL CODE. (2ND READING) Attorney Rabel explained that this item was on the last Council agenda. Alderman Putrich had some questions regarding the proposed amendment at that meeting. Alderman Putrich had questions on paragraph 6. Title 6-police regulations, Chapter 3 misdemeanors, section 1-3 advertising devices. This is the former code section that discusses the noise level of advertising such as whistles, bells, loud speakers etc. Alderman Putrich asked about the Christmas Walk, Salvation Army Bells and Christmas Music. The possible amendments would be to accept City sponsored events, not for profit charitable activities or part of an approval for a special event request. Another suggestion for a possible amendment would be code section 6-3-3-1 (Trespassing) Alderman Putrich was concerned about trespassing upon school property-- and the walkers, people riding bicycles, parking etc. Attorney Rabel said she met with the Police Chief and the Mayor. They discussed adding to the end of this section that no one should be allowed to go upon the property or premises for lawful or permitted business. The school allows walkers, but the school does not want people parking in the school lot off hours. The school does allow bicycles. One other change was addressed in this section of the code. The conceal carry states that nobody can carry a concealed weapon except with a license from the State of Illinois. Chief Nichols explained that same states allow a concealed carry from the State of Illinois. Mayor Fritz said this could be amended to add the language of reprecicity states. There were no other recommended changes for the ordinance. Attorney Rabel will draft an amended ordinance with the items discussed to bring back at the next Council meeting. AN ORDINANCE AMENDING TITLE 1 (ADMINISTRATION) CHAPTER 27 (GENERAL PENALTIES) SECTION 27 OF THE CANTON MUNICIPAL CODE (2ND READING) This item will be tabled until the next Council meeting. SPECIAL EVENT REQUEST FROM BREW N CUE The request is for a closure of the public parking lot North of their beer garden for a special event to be held on July 23, 2016. Alcohol will not be sold outside; however they will be able to carry the alcohol outside. Mark Anderson from Brew N Cue explained that he will only be using the inside area of the parking lot for the event. A bag tournament will be held inside the designated area. Patrons will be able to bring alcohol into the designated area in the parking lot but the alcohol will not be sold outside. The area will be roped off so alcohol will not leave the designated area. Brew N Cue does not need any barricades from the City for the event. A certificate of insurance was submitted with the application showing the City of Canton as a certificate holder; however Attorney Rabel asked if the City of Canton could be listed as additional insured. Attorney Rabel will contact the insurance agent Todd Fletcher to make sure the City is listed as additional insured. MOTION and second were made by Aldermen Jim Nelson/Lovell to approve the special event request and place it on file based on the City Attorney obtaining information from the insurance company that the City of Canton is listed as additional insured. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried Mayor Fritz voted yes STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN ANGELA HALE-ACTING CHAIR DISCUSS, CONSIDER AND VOTE ON THE BID RESULTS FOR THE 2016 MFT GENERAL MAINTENANCE-RESURFACING PROJECT AND SEAL COAT PROJECT. Two bid openings took place today. The first bid opening was for the MFT maintenance program for the resurfacing portion of the project. Three bids were received. The following submitted bids: Advanced Asphalt Laverdiere Construction RA Cullinan The low bidder was RA Cullinan with a bid of $173,120.90. Advanced Asphalt's bid was in the amount of$188,045.75. The engineer's estimate was in the amount of$233,244.00. Engineer Keith Plavec explained that asphalt prices is typically over $100.00 per ton. The engineer's estimate was prepared using a figure of$110.00 per ton. The bids came back with lower prices for the asphalt per ton--which explains the difference between the engineer's estimate and the actual bid prices. It was the recommendation of Maurer and Stutz to accept the low bid from RA Cullinan from the MFT fund. MOTION made by Aldermen Ellis/Lovell to accept the low bid from RA Cullinan. Discussion: Alderman Ellis asked if any other roads could be done since the bids came in $60,000.00 under the engineer's estimate. Engineer Keith Plavec said he talked with Public Works Director Bill Terry about some other roads that could be improved. The contractor noted that they would be willing to look at additional work as well. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried Mayor Fritz voted yes. DISCUSS CONSIDER AND VOTE ON THE BID RESULTS FOR THE 2016 MFT GENERAL MAINTENANCE-RESURFACING PROJECT AND SEAL COAT PROJECT. The second part of the agenda item is for the seal coat project. The City received bids from Laverdiere Construction and IRC. IRC was the low bidder with a bid price of$55,383.00. The engineers estimate was $45,667.00. It is the recommendation of Maurer and Stutz to accept the low bid from IRC. Keith Plavec explained that he does not believe the City would receive a lower bid if the City would re-bid the project. The fund would come from the MFT account. Motion and second were made by Aldermen Hale/Ellis to accept the bid from IRC in the amount of $55,383.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried Mayor Fritz voted yes. DISCUSS, CONSIDER AND VOTE ON PARKING/NO PARKING SIGNAGE ORDINANCE FOR THE DOWNTOWN. Public Works Director Bill Terry explained that when the new street lighting was installed all of the old signs were taken down. The City had several different signs in the downtown area that had different times on them. Bill said he would like to make it a standard two hour parking in the downtown area. Alderman Ellis asked if the parking regulations would be changed for overnight parking. There has been some concerns during the winter about cleaning the streets and removing snow when cars are parked in the downtown area. Bill Terry said it would be his recommendation to make it two hour parking with no overnight parking. Mayor Fritz explained that the City has a current ordinance that prohibits people from parking on City streets when snow fall exceeds a certain amount. Mayor Fritz said there is currently a section in the code about overnight parking. The code refers to 2 hours from 9am to 5 pm weekdays except national holidays in the business district and City parking lots. The exception is Jones park from the east and west side of Jones Park north of the island area with a maximum of 3 hours on the outside of this area. The reason for the two hours was because businesses were upset when people would park for more than two hours and then the parking space would not be freed up for possible customers. Mayor Fritz said he believes more discussion could take place before a final decision is made. Alderman Jim Nelson suggested bring this back to the next council meeting for further discussion. DISCUSS CONSIDER AND VOTE ON A FOUR WAY STOP SIGN AT THE INTERSECTION OF ELM STREET AND 2ND AVENUE. CEFCU is currently building a new branch in this location. Prior discussion took place explaining that it is difficult to see when you are coming off of 2nd Avenue onto Elm Street. Chief Nichols explained that he analized the area today and agreed that when you come down 2nd Avenue you need to pull out onto Elm Street before you can clearly see if cars are coming. The cars parked on Elm Street near the intersection makes it very difficult to see oncoming traffic. Chief Nichols said you could either eliminate one of the parking spots; however parking is already very limited in this area. A four way stop would be another option; however this intersection is not an area with a lot of traffic accidents. Typically four way stops are installed to try to address a problem. Currently this intersection has not been an area with traffic problems/accidents. Once the CEFCU building opens for business- it may generate additional traffic that could potentially cause more problems. This item could be brought back for additional discussion after the CEFCU building is complete. Chief Nichols said the City could try preventative measures such as painting a cross walk. Alderman Jim Nelson agrees that this could be revisited after CEFCU is completed. DISCUSS CONSIDER AND VOTE ON THE PLACEMENT OF A STOP SIGN AT THE INTERSECTIONS AT ANDERSON AND 6TH AVENUE AND ANDERSON AND 8TH AVENUE. A Resident expressed concerns at these T-Intersections where there is currently no stop sign. The resident expressed concerns about vehicles not stopping before entering Anderson Road. Alderwoman Hale said she is most concerned about Anderson and 6thAvenue because of cars coming off of 5th Avenue. Chief Nichols said that at a T-intersection vehicles are required to stop by state law. Putting a stop sign at this area will just reinforce what vehicles are already suppose to be doing. Motion and second were made by Alderman Hale/Lovell to place a stop sign at the T- intersections of 6th and Anderson and 8th and Anderson. The City will need an ordinance for the stop sign if a City ticket is to be issued when violated. Amended Motion and second were made by Alderman Hale/Lovell to direct the City Attorney to draft an ordinance for stop signs at both locations. Discussion: Chief Nichols explained that without a City ordinance it would be a violation of only a state law, not a City ordinance. Putting this as a City ordinance would allow the police department to issue a ticket based upon our City code. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried. Mayor Fritz voted yes. DISCUSS CONSIDER AND VOTE ON A STOP SIGN AT THE INTERSECTION OF MAIN AND HICKORY. Alderwoman Hale explained that this item revisits the area where the ambulances are located. This area brings traffic from Cuba and Skateland. It was previously determined that the City would need to come up with the best solution to make this area more safe. Chief Nichols said a traffic study was performed today within 10 minute increments to monitor speeds and to see how many vehicles pass through this intersection. From 8:31am to 8:41am....21 vehicles were East and West bound through the intersection. A total of 49 cars went through the intersection in 10 minutes. A second study was performed between 11:12am and 11:22am. A total of 79 vehicles went through the intersection at this time. If you look at an hourly study-- a very large amount of traffic goes through this intersection every hour. If a four way stop was installed it could create traffic congestion since it is such a high traffic area. There are currently several utility poles on Hickory street in this area. The poles may create some obstruction. Chief Nichols suggests putting a stop ahead painted on the roadway prior to coming to the intersection. Currently there is a flashing light prior to the stop sign and there is a light directly above the stop sign. Chief Nichols looked at the last two years. There have been 8 accidents in the last two years. Speed of vehicles traveling in this area was not determined to be a cause. Chief Nichols suggested placing the stop ahead on eastbound traffic on Hickory. This could then be revisited after the stop ahead is painted on the roadway. Further discussion took place about the cost of stop signs with lights that go all the way around the stop sign. These signs are much more visible; however they are expensive. Alderman Ellis asked if the City could check if all of the light poles are necessary and perhaps have them moved. Public Works Director Bill Terry said there use to be rumble strips; however when the roadway had new mill and overlay the rumble strips were covered up. The only problem with rumble strips is the fact they can be very loud and neighbors does not like the noise. Mayor Fritz recommended having stop ahead painted on the roadway and then revisiting if it does not resolve the issues. MOTION made by Aldermen Ellis/Lovell to purchase a stop sign with lights all the way around and paint the road with stop ahead. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried. Mayor Fritz voted yes. LAKES, BUILDINGS AND GROUNDS ALDERMAN JIM NELSON, CHAIRMAN DISCUSS CONSIDER AND VOTE ON AN ORDINANCE RE-ZONING THE PROPERTY LOCATED AT 920 WEST LOCUST STREET(FORMER SIESTA MOTEL) FROM R-2 SINGLE FAMILY TOB 2 GENERAL BUSINESS. (157 READING) #4032 It was the recommendation of the Joint Planning and Zoning Commission to change the zoning to B-2. Motion and second were made by Aldermen Jim Nelson/Ellis suspend the rules for two readings. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried. Mayor Fritz voted yes. Motion and second were made by Aldermen Jim Nelson/Ellis to approve the ordinance re- zoning the property located at 920 West Locust Street (Former Siesta Motel) from R-2 Single Family to B-2 General Business. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X The motion carried. Mayor Fritz voted yes. DISCUSS, CONSIDER AND VOTE ON THE CANTON LAKE ROAD IMPROVEMENTS Engineer Keith Plavec explained that the City has prices from two companies for the roadway improvements. One of the bids (Dunn Company) was for approximately$41,000.00 (based that they would already be in the area) Mount Carmel Stabilization Group also provided a cost. From the entrance off of highway 27 all the way to the turn off to the subdivision would cost approximately$34,000.00 to oil and chip it. The cost would go up to $74,000.00 to perform the two treatments. The treatment would be equivalent as 5 inches of asphalt. The worst spot of the road is on the west side where there is bad drainage. It would need to be determined if stabilization is needed in a majority of the area, or if it would just be needed in a smaller portion. This will be brought back to the next council meeting for further discussion, but approval could be made for up to $10,000.00 for earth work prior to any surface treatment and obtain quotes for the earth work. MOTION made by Aldermen Jim Nelson/Ellis to allow Maurer and Stutz to get quotes for the earth work on the lake road going into lakeshore drive (west side)for earth work up to $10.000.00. ROLL CALL Yes No Absent Alderman Justin x Nelson Alderman Ellis x Alderman Lovell x Alderwoman Hale x Alderman West x Alderman Putrich x Alderman Jim Nelson x Alderman Mayhew x The motion carried. Mayor Fritz voted yes. COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ 2016 FIREWORKS Mayor Fritz recognized the organizations and businesses that sponsored the 4th of July fireworks: Chamber of Commerce Midamerica National Bank Canton Park District Hy-Vee Wal-Mart Grand Thrift Shop Mayor Fritz also thanked all of the residence that attending the fundraiser at MidAmerica National Bank. CANTON NIGHT WITH THE PEORIA CHIEF'S Canton night will be held July 16, 2016 with the Peoria Chief's. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Jim Nelson/Lovell to adjourn into executive session for: Business Matters. (5 ILCS 120/2 C6) ROLL CALL Yes No Abstain Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson X Alderman Mayhew X Mayor Fritz voted yes. The motion carried. No action took place after executive session. The meeting adjourned. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor