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Home My WebLink About03/01/2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 03-01-2016 6:30pm A regular meeting of the Canton City Council was held on March 1, 2016 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Attorney Nancy Rabe[, Mayor Jeffrey Fritz, Fire Chief Tom Shubert, Police Lieutenant Brad Richards, Public Works Director Bill Terry, WTP Superintendent Greg Pollitt, WWTP Superintendent Joe Carruthers, City Engineer Keith Plavec Lou Ann Armstrong, Dan Bender-Clifton Larson MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz asked to have the executive session moved up before the consent agenda. ADOURNMENT FOR EXECUTIVE SESSION Motion and second were made by Aldermen Jim Nelson/West to adjourn into executive session for: 51LCS 120/2 C(11) ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X RECONVENED COUNCIL MEETING The Canton City Council returned to open session after the brief executive session meeting at 6:50pm with all Aldermen present except Alderman Justin Nelson. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 16, 2016 BILL LIST 2015 MFT MAINTENANCE PROGRAM- IDOT MUNICIPAL MAINTENANCE EXPENDITURE STATEMEN MOTION and second were made by Aldermen Jim Nelson/Hale to approve the consent agenda as presented. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. FINANCE ALDERMAN JIM NELSON DISCUSSION OF UNPAID FUNDS BY THE STATE OF ILLINOIS FOR THE ILLINOIS RIVER CORRECTIONAL FACILITY WATER BILL/SEWER CHARGES AND STREET MAINTENANCE Alderman Jim Nelson explained that the State of Illinois is in arrears on their water bill due to the state budget that has not been passed. The State of Illinois owes the City of Canton approximately $674,000.00. A voucher has been created for the State of Illinois to issue a check to the City of Canton for $100,000.00. It is important that our legislators know how this impacts local communities. Alderman Putrich asked how this has affected this year's budget. Dan Bender from Clifton Larson explained that it has an operational impact on the City's budget. A report that Dan Bender runs has the operational income excluding the bond money that is received. The figure that Dan ran through the end of January shows approximately$650,000.00 that is being carried on accounts receivable. Alderman Gerald Ellis said that if our local citizens get behind on their water bill they get a shut- off notice- and these are only bills for a few hundred dollars. The amount the state owes is $674,000.00. Alderman Ellis said to get some action we might need to have all of the prisoners contact a lawyer to get a suit against the state for not having water to shower or drink. The City of Canton is hurting financially and can't afford the delinquency in their water bill. Alderman John Lovell asked what our options are for the delinquent water bill. Alderman Lovell asked if we can give them a 30 day notice to get the bill paid before a shut off would occur. Treasurer Wilkinson explained that she will be sending out a notice in a few weeks that will include consequences if the bill is not paid. Treasurer Wilkinson said she will also be calling the office that she previously spoke to and keep the pressure on them to get this bill paid. If the State can pay$100,000.00 as an emergency voucher they should be able to do more. Alderman Putrich explained that with his business he would shut off the customer and not allow any more services until the delinquent bill was paid. Alderman Putrich said he is aware that Spoon River Electric and Ameren are all in the same position that the City is facing. Alderwoman Hale expressed concerns about shutting of the water at the prison. The state could potentially decide to close the prison in Canton which would be a greater impact for the community. The prison is one of the largest employers in Canton. Alderman Mayhew asked if the City can pass a balanced budget if we are $674,000.00 in arrears. Comptroller Dan Bender explained that there is a possibility that last year the money (revenue) was not ever put into the budget. Alderman Ellis asked if the money that the City is not receiving for the prisons water bill could be considered the capital outlay that the City planned to build future projects in the water and sewer department. Currently the City does not have any reserves or money set aside for any major repair. Dan Bender said the City does rely on the revenue to build reserves for capital outlay. DISCUSS, CONSIDER AND VOTE ON THE 2016 FISCAL YEAR END AUDIT WITH PHILLIPS, SALMI &ASSOCIATES The City would like to designate Phillips, Salmi and Associates as the auditors for this fiscal year. MOTION and second were made by Aldermen Jim Nelson/Mayhew to continue to utilize Phillips, Salmi &Associates as our financial statement auditor for the fiscal year ending 2016. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin x Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24524 EAST LAKEVIEW DRIVE UST READING) Ordinance#4023 MOTION and second were made by Aldermen Jim Nelson/Putrich to waive the rules and not require a second reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin x Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. MOTION and second were made by Aldermen Jim Nelson/West to approve the ordinance authorizing the lease of municipally owned real property located at 24524 East Lakeview Drive. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24562 EAST LAKEVIEW DRIVE (1ST READING) Ordinance#4024 MOTION and second were made by Aldermen Putrich/Ellis to waive the rules and not require a second reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. MOTION and second were made by Aldermen Putrich/West to approve the ordinance authorizing the lease of municipally owned real property located at 24562 East Lakeview Drive. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. DISCUSS CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 1 (ADMINISTRATION) CHAPTER 25 (BUDGET DIRECTOR) SECTION 1 (OFFICE CREATED, APPOINTMENT TERM AND QUALIFICATIONS) OF THE CANTON MUNICIPAL CODE (1ST READING) Ordinance#4025 MOTION and second were made by Aldermen Jim Nelson/Mayhew to waive the rules and not require a second reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin x Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. MOTION and second were made by Aldermen Jim Nelson/Mayhew to approve the ordinance amending Title 1 (administration) Chapter 25 (budget director) Section 1 (office created, appointment,term and qualifications) of the Canton Municipal Code. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis x Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING A PROPOSAL FOR SERVICES WITH CLIFTON LARSON ALLEN AND NAMING SAME TO THE BUDGET DIRECTOR POSITION FOR THE CITY OF CANTON. Resolution#5044 MOTION and second were made by Aldermen West/Putrich to adopt the resolution. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS. CONSIDER AND VOTE ON ALLOWING THE MAYOR TO ACCEPT AND SIGN FOR ELECTRICITY BIDS WITH DACOTT ENERGY UNTIL 2017. MOTION and second were made by Aldermen Jim Nelson/Hale to allow the Mayor to accept and sign for electricity bids with Dacott Energy until 2017. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. VOTE TO APPROVE FILING A SUIT AGAINST THE PENSION BOARD REGARDING DAN TAYLOR'S RETIREMENT. MOTION and second were made by Aldermen Hale/Lovell to approve filing the suit against the pension board regarding Dan Taylor's retirement. Alderman Ellis asked Attorney Rabel to explain this request and if it is to reduce the amount that Dan will receive to what the City thinks he should be receiving. The City is asking them to suspend the amount that we disagree with. Attorney Rabel said we would be paying the lower amount. Attorney Rabel said if we didn't file suit, we would lose any avenue we would have to recoup any money and the timeframe that the City would have to object to the pension board's determination would expire. Attorney Rabel further explained that in Dan's original suit he asked the Treasurer be ordered to pay the higher amount. The pension board is paying the higher amount. Depending on what the lawsuit has in it--- he would either get the higher amount or the lower amount-- depending on who wins. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. NEGOTIATIONS,GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY-SRPED Missy Towery explained that she continues to work with a real estate representative for the K- Mart property. They had some interest from a retailer for that property. One of the things that Missy is helping the real estate representative with is providing recent local developments that is occurring in Canton (new construction or expansion projects) this information provides the developers with information that shows that Canton is still growing. The transportation committee has communicated with a former [DOT regional engineer to hold meetings with them regarding the need for a four lane highway for economic development. Missy had recent conversation with a current national retailer that is interested in a new building or something that could be renovated. They are very interested in the main street corridor. Missy explained that a Fulton County Community Development corporation grant was recently awarded to Snowman Reindeer Farm. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FROM CANTON MAIN STREET FOR THE 2016 ART ON MAIN FINE ARTS FESTIVAL TO BE HELD ON JUNE 4-5 2016 IN THE DOWNTOWN AREA. Alderman Putrich explained that this request is for an annual event that includes a road closure. The updated insurance certificate will be submitted upon the renewal from the insurance company. The event is expected to bring in approximately 3500 people. MOTION and second were made by Aldermen Putrich/Mayhew to approve the special event request. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. PUBLIC WORKS,WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN DISCUSS,CONSIDER AND VOTE ON THE EMERGENCY VALVE REPLACEMENT EXPENDITURE FOR THE WATER PLANT. Public Works Director Bill Terry explained that the pipe was originally installed when the plant was built back in the early 30's. The valve malfunctioned and needs to be replaced. Alderman Ellis explained that the money will come from the system maintenance budget under line item number 56120. MOTION and second were made by Aldermen Ellis/ Mayhew to approve the emergency valve replacement expenditure for the water plant in the amount of $8,000.00 for the valve and material prices. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW,CHAIRMAN Alderman Mayhew reminded everyone that the City is still selling the garage totes. If anyone is interested they can call City Hall to purchase one. LAKE, BUILDINGS&GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Hale/Lovell to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor