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Home My WebLink About02/16/2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 02-16-2016 6:30pm A regular meeting of the Canton City Council was held on February 16, 2016 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Attorney Nancy Rabel, Fire Chief Tom Shubert, Police Lieutenant Brad Richards, City Engineer Keith Plavec, Dan Bender and LouAnn Armstrong-Clifton Larson MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Pastor Herrington-First Congregational Church PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X ADDITIONS OR CORRECTIONS TO THE AGENDA City Attorney Nancy Rabel advised the Council that item #4 under Legal and Ordinance (Discuss, consider and vote on a resolution approving a franchise agreement between Comcast and the City of Canton) should be removed from the agenda. Alderman Craig West approved the request. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 2, 2016 BILL LIST TREASURER'S REPORT City Treasurer Crystal Wilkinson explained that the general fund balance at the end of January was $594,267.06. The water and sewer fund balance at the end of January was $174,108.02. The lake fund at the end of January was low; however the City received a FEMA grant in the amount of$64,000.00. The City Treasurer sent out bids today for a line of credit for the water and sewer department. The TIF 1 fund on the treasurer's report has an error in December by showing $289,000.00 in mileage. This amount'should be listed as a bond payment in the amount of$289,000.00. POLICE REPORT FIRE REPORT GREENWOOD CEMETERY REPORT This is the first month to include the cemetery report in the packet since the City took over the cemetery. Cemetery reports will be presented monthly with the council packets going forward. Mayor Fritz announced that Sexton Kyle Jansen was appointed to the Illinois Cemetery Oversight Board. The appointment will run from the current date through March 1, 2020. APPROVAL OF WTP LIME SLAKER IMPROVEMENTS APPLICATION FOR PAYMENT NO 6/FINAL AND CHANGE ORDER NO 1 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $27,406.41/PAY APPLICATION FOR$2,935.85 DEDUCT APPROVAL FOR MAIN STREET WATER MAIN IMPROVEMENTS APPLICATION FOR PAYMENT NO 3 FROM UTILITY CONTRACTORS (HOERR CONSTRUTION) IN THE AMOUNT OF $60,791.09 MOTION and second were made by Aldermen Ellis/Justin Nelson to approve the consent agenda as presented. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. FINANCE ALDERMAN JIM NELSON DISCUSS, CONSIDER AND VOTE ON THE RECLASSIFICATION OF FUNDS DUE TO INACTIVITY OR NO FUTURE USE Information was provided in the Council packet by Clifton Larson that explained the need to reclassify funds due to inactivity or no future use. The recommendation by Clifton Larson was to move these funds into the general fund. The funds are as follows $2,267.18 Big Toot $1,500.00 Misc. Police Grants $212.24 K-9 $1,308.77 Article 36 Seizures $20.00 Car Seat $28,267.61 Technical Rescue -$2,553.54 Gaming Enforcement $31,022.26 Total These funds would be accounted for in an appropriate restricted fund currently designated by the City, State or levied purpose. MOTION and second were made by Aldermen Jim Nelson/Mayhew to approve the reclassification of funds due to the inactivity or no future use. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS AND REVIEW PROPOSAL FROM CLIFTON LARSON FOR THE BUDGET DIRECTOR POSITION AND CONTINUED SERVICES. Alderman Jim Nelson explained that Clifton Larson is proposing to perform the budget director duties. Clifton Larson will oversee the implementation and reporting requirements for the budget director position. Clifton Larson is also proposing the continuation of the comptroller position with a monthly increase effective June 16, 2016-June 15, 2017. Alderman John Lovell asked if the proposed increase from $5500.00 to $6000.00 is due to an increase in hours being worked- and also wanted to know how many hours they currently work. Dan Bender (Clifton Larson) explained that his initial cost proposed to the City did not properly reflect the amount of work or hours required. Dan said "it just takes more time". Alderman Lovell said that currently the number of hours being worked by Clifton Larson comes out to approximately 16 hours per week. Lou Ann Bender (Clifton Larson) said that she comes to Canton two full days per week. Alderman John Lovell said that the 16 hours per week justifies the amount being requested. Dan Bender said that they spend approximately 80-90 hours per month working for the City. Alderman Lovell asked how Clifton Larson came up with the proposed figure for the budget director position. Dan Bender explained that the City has allocated a certain amount toward the position of budget director- and they used that figure in their determination. Dan further explained that most of the budget director duties will be spent the first three months of the calendar year- which explains why the schedule of fees is setup as proposed. Alderman Lovell said he has a concern with Clifton Larson performing comptroller duties, but at the same time performing budget director duties and "double dipping" in compensation. Alderman Lovell also asked if the budget director position would be adding more hours into their work. Dan Bender explained that in 2015 they performed the duties of budget director concurrently with their position of comptroller. Dan said that being the budget director will increase their time. Alderman Jim Nelson explained that the past comptroller was offered a salary of $55,000.00 per year. Once you add in FICA/Medicare, Insurance and IMRF costs the salary with benefits come to a total of $86,322.00 for a full time employee. The savings to the City by utilizing Clifton Larson instead of hiring a full time comptroller is $10,000.00-$15,000.00 Mayor Fritz announced that the next budget workshop will be held on Saturday, February 27, 2016 at 9:00am. Alderwoman Hale said it seemed early to be talking about re-establishing their services as comptroller to June, 2017 when their current contract doesn't expire until June 2017. Alderman Jim Nelson said that the City will need to budget the proposed amount in the budget that will be passed in April. Alderman Putrich said he was caught off guard by the request of a 9.0% increase in salary after working with the City for just a year. Alderman Putrich said he works with a lot of business and nobody increases their accounting fees by 9.0% per year. Alderman Putrich said if it is true that they estimated wrong on their hourly time-- it just seems like a big hit after the first year. Alderman Putrich said he would have expected a 2-3% increase, but was shocked at a 9.0% increase. Dan Bender explained that the proposed fee is a more realistic fee going down the road into the future and would not anticipate asking for a 10% increase each year. Alderman Putrich said he would not want to have an 8-9% increase each year. Mayor Fritz explained that he will have an ordinance prepared for the next Council meeting for the proposed increase for the comptroller duties along with an ordinance for the budget director position. The current ordinance states that the budget director should reside within the City, but the proposed amendment to the budget would take out the residency requirements. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LOATED AT 160 TAMARACK STREET CANTON ILLINOIS 1St reading # 4022 MOTION and second were made by Aldermen Putrich/Jim Nelson to suspend the rules for the 2nd reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. MOTION and second were made by Aldermen West/Justin Nelson to approve ordinance and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING THE LEASE BETWEEN THE FULTON COUNTY COURT SERVICES AND THE CITY OF CANTON. #5042 Attorney Rabel explained that the lease agreement is for the probation offices that will be located on the first floor of City Hall. MOTION and second were made by Aldermen Justin Nelson/Ellis to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING THE LEASE BETWEEN CENTRAL CABLE CONTRACTORS INC AND THE CITY OF CANTON.#5043 Attorney Rabel explained that the lease agreement is for a company that is contracted with Midcentury Communication regarding their fiber and cable services. Public Works Director Bill Terry was contacted to see if they would be able to store their cable equipment and trucks. Bill Terry suggested the south side of 3rd Avenue at the International Harvester plant. This agreement would allow for the storage of the cable equipment and trucks on the property. MOTION and second were made by Aldermen West/Jim Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin x Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS CONSIDER AND VOTE ON THE RENTAL OF A SKID LOADER AND MILLING MACHINE TO COMPLETE BUMP GRINDING ON STATE ROUTES AND ON LOCAL STREETS. City Engineer Keith Plavec explained that the City initially received phone calls about various bumps on City roads that would cause large noises as cars would drive down the road and hit the bumps. Keith discussed the condition of the state routes and the need for improvements with IDOT. IDOT explained that the improvements would fall under the maintenance agreement between the City of Canton and IDOT. The City receives approximately $29,000.00 per year to complete minor roadway maintenance on state routes. The City received the following quotes: Altorfer $3234.00 Bobcat $2080.00 Sunbelt Rental $1822.80 MOTION and second were made by Aldermen Mayhew/Putrich to allocate $1,825.00 from other contractual services- street dept for the milling machine to grind the bumps. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson Mayhew to adjourn into executive session for business matters. 511-CS 120/2 (C) 6 ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. The meeting adjourned with no further information at the close of executive session. Diana Pavley-Rock, City Clerk Jeffrey A Fritz, Mayor