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HomeMy WebLinkAbout02/02/2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 02-02-2016 6:30pm A regular meeting of the Canton City Council was held on February 2, 2016 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Attorney Nancy Rabel, Fire Chief Tom Shubert, Lieutenant Brad Richards, Public Works Director Bill Terry MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER MAYOR PRO TEM Motion and second were made by Aldermen Putrich/Justin Nelson to nominate Alderman Craig West as Mayor Pro Tem in the absence of Mayor Fritz. The motion carried by voice vote and was unanimous. PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Pastor Glen Nestlerode from the First Christian Church PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Ryan Mayhew recommended moving item #2 from the Legal and Ordinance Committee agenda to executive session. Motion and second were made by Aldermen Putrich/Justin Nelson to move item #2 from the Legal and Ordinance agenda to executive session. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JANUARY 19, 2016 BILL LIST TREASURER'S REPORT Treasurer Wilkinson reported the general fund had a balance at the end of December of $312,902.44. The City is continuing to run low in the water and sewer fund. Discussion will be taking place in the near future about taking a line of credit for the water and sewer fund. MOTION and second were made by Aldermen Ellis/Justin Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. FINANCE ALDERMAN JIM NELSON DISCUSS, CONSIDER AND VOTE ON THE INSURANCE COMMITTEE'S RECOMMENDATION NOT TO RECEIVE BIDS FOR THE GROUP HEALTH INSURANCE PLAN AND ONLY OBTAIN A QUOTE FROM BCBS City Clerk Diana Pavley-Rock explained that the insurance committee met to discuss the upcoming renewal with Semonis' group for the City's group health plan. The insurance committee discussed various options to try to save the City money for the upcoming renewal. One of the items discussed was if the insurance committee wanted to obtain bids again this year from multiple carriers for the group insurance. Four of the members of the insurance committee voted not to go out for bids again this year; while three of the members voted to receive bids from multiple carriers. It was the recommendation of the insurance committee not to receive bids again this year from multiple carriers. Those voting against receiving bids from multiple carriers were concerned that a carrier would quote a lower price than BCBS just to win our business. Once the City changed to that provider the insurance committee indicated that they could double their prices the following year- making it more expensive than if the City would just stay with BCBS. The City has received very low increases over the last several years with BCBS and everyone is happy with how claims are currently being handled. Those in the insurance committee that voted in favor of receiving bids from various carriers thought it could cause BCBS to become more competitive in the price they quote. The members voting to seek bids also expressed concerns over the current budget and the City's finances-- stating that a lower cost for insurance could have a significant impact and savings for the City. City Clerk Diana Pavley-Rock explained that the insurance committee is an advisory board so the final decision would be up to the Council. Alderman Tad Putrich said that he believes the City should seek bids so BCBS would be more competitive in their bid. The City should at least get a comparable from other companies. Alderman Ellis explained that he is a member of the insurance committee. The City received a lower bid last year from another carrier, but the Council decided to go with the insurance committees recommendation to stay with BCBS. With the financial situation of the City the City should seek bids from other companies to make sure the City is exploring options for cost savings. Alderman Ellis also explained that he talked to Mayor Fritz and Alderman Justin Nelson about having a personnel committee meeting with the unions and those involved with the insurance about cost savings measurers. Alderman Ellis said "the City has a Cadillac plan--- if you can't afford to drive a Cadillac, you need to buy a Buick" Alderman Ellis said the City can't continue to spend more money than what the City is taking in. MOTION and second were made by Aldermen Putrich/Mayhew to not accept the insurance committee's recommendation and go ahead and obtain quotes from other companies for the insurance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. DISCUSS. CONSIDER AND VOTE ON ACCEPTING THE OFFER PRICE OF $115,000 FROM RUSH SPRINGS OKLAHOMA FIRE DEPARTMENT PENDING AN INSPECTION FOR THE SALE OF A 2002 PIERCE DASH ENGINE The Council previously approved advertising for the sale of a 2002 Pierce Dash engine through Fire Tec used fire apparatus for a list price of $135,000.00. Over the last three months there have been several departments interested with no offers. The City received an offer from Rush Springs fire department in the amount of$115,000.00. Fire Chief Shubert said this was a good offer and would recommend accepting the offer. The broker fee is 7%. MOTION and second were made by Aldermen Justin Nelson/Mayhew to approve the offer after the inspection. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A 2006 E-ONE ENGINE FROM BRINDLEE MOUNTAIN FIRE APPARATUS WITH THE MONEY RECEIVED FROM THE SALE OF THE 2002 PIERCE DASH ENGINE. Chief Shubert explained that the City has been looking at this engine for a while. This is a sister engine to one that the City purchased about 11/2 years ago. The City did not previously have the money to purchase the engine, but now that the City has an offer on the 2002 Dash engine, Chief Shubert would recommend using the proceeds to go toward the 2006 engine. MOTION and second were made by Aldermen Putrich/Mayhew to allow Chief Shubert to purchase the 2006 E-One engine from Brindlee Mountain Fire Apparatus with the left over money received from the sale of the 2002 Pierce Dash engine in the approximate amount of $106,000.00. If any funds are remaining- the extra money will be placed into a depreciation fund. Discussion: Chief Shubert said the list price for the 2006 E-One engine is in the amount of$140,000.00, but believes he can purchase the engine for a little over$100,000.00 Chief Shubert said he understands that he can't spend more than the amount he receives from the proceeds from the 2002 engine. If there is any money left over it could be left in the depreciation fund for maintenance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. DISCOUNT OBTAINED WITH ADP City Clerk Diana Pavley-Rock explained that the Council approved a renewal with ADP for payroll/human resource services back in October 2015. This renewal included a negotiated rate with additional savings at that time along with a 3 year price lock agreement. During the month of November, December and January ADP experienced several problems due to the migration of the new workforce now and the affordable care act system. Diana contacted ADP and asked for additional compensation due to the problems encountered over the last three months. ADP is offering an additional savings of approximately $2,500.00 annually for the three year contract. This increases our discount from 33% up to a 44% discount. Attorney Rabel explained that City Clerk Diana Pavley-Rock can sign the agreement for the additional discount since there are not any changes in the terms of the existing agreement and this is for a reduction in the existing fees. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST A RESOLUTION APPROVING A PROPOSAL FOR THE APPRAISAL WITH MARQUS &COMPANY IN REGARDS TO THE CANTON HARVESTER INN LLC AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER LETTER OF AUTHORIZATION ON BEHALF OF THE CITY OF CANTON ILLINOIS. #5040 MOTION and second were made by Aldermen Justin Nelson/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY-SRPED GENERAL ECONOMIC DEVELOPMENT POINTS Participating on a team that is working with CareerLink on their regional planning process concerning workforce development. Completed and submitted Citizens Institute for Rural Design Grant. Attended Congresswoman Bustos' Third Economic Summit event at Augustana College. Continued communication with SRC & SRC Foundation on Student Housing exploration. Working with Kevin Wiehardt at WIRC on the start for community surveys for the CDAP grant for Housing Rehabilitation for the City. RETAIL/COMMERCIALANDUSTRIAL DEVELOPMENT Representatives of the Transportation Committee met with Joe Crowe, former district engineer for IDOT to discuss potential consultation relationship for our transportation priorities. Working with someone interested in opening a small retail shop. We have been e-mailing back and forth about potential properties. Working with local business owner on potential for a move in order for them to expand to their full potential. Working with the real estate representative for the Kmart property on potential leads/ideas. Contact with retail business that was interested in learning more about the available space in the Hy-Vee complex. Connected to the property owner to find out it is too small. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT Continuing to work with MidCentury Communications on their fiber build out project. Amanda and I were invited to attend a lunch meeting for an update, next steps and how organizations can continue to assist. Conversation with Timbuk Tech to discuss the potential to proceed with the wi-fi downtown project. Scott Brown came to the Canton Main Street meeting to discuss the renewed project and how we could help it move forward. Recruitment of Business Committee met to discuss their findings from the business climate interviews. John Kunski, Chief Shubert, Jay Smith and Attorney Nancy Rabel were then all invited to attend our February meeting to discuss some of those findings, answer questions and discuss next steps. Working with Scott& Tracy Snowman on ways to take advantage of the tourism success of the reindeer farm. OTHER Worked on and attended the 6th Annual Canton Main Street Glacial Golf—VERY SUCCESSFUL YEAR! Produced and submitted Chamber Courier Article, Inside the Partnership & CMS Newsletters. Prepared for and attended SRPED Executive Committee Meeting. Prepared for and attended SRPED Board meeting. Attended CACC Board meeting. Prepared for and attended CMS Board meeting. Facilitated Chamber Coffee in Amanda's absence. Missy also said a meeting took place today with Giant Goose Ranch. It is very important for the partnership to take an active role with Giant Goose Ranch. The area is becoming a vacation destination. They are having a difficult time keeping up with the demands for the cabins. Tours are available for anyone that would be interested in finding out more information. PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW, CHAIRMAN LAKE, BUILDINGS& GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ PARLIN INGERSOLL LIBRARY BOARD APPOINTMENT Trygve Meade was recommended for the appointment to the Parlin Ingersoll Library Board. The appointment replaces the prior appointment of the late James Elson Trygve Meade said he is a lifelong resident of Canton and is eager to accept the appointment to the Library board. MOTION and second were made by Aldermen Justin Nelson/Ellis to approve the appointment. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson /Mayhew to adjourn into executive session for Personnel. 511-CS 120/2 (C) 1 The motion carried by voice vote and was unanimous. RECONVENED COUNCIL MEETING City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 02-02-2016 7:22PM The Council meeting reconvened into open session after a brief executive session for personnel at 7:22pm. LEGAL AND ORDINANCE COMMITTEE Alderman Craig West- Chairman A RESOLUTION APPROVING A LETTER OF ENGAGEMENT BETWEEN THE CITY OF CANTON AND BEAL LAW OFFICE LTD#5041 Motion and second were made by Aldermen Justin Nelson/Lovell to accept the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West Mayor Pro Tem The motion carried. ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Lovell to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock City Clerk Jeffrey A Fritz Mayor