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HomeMy WebLinkAbout10-06-2015 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 10-06-2015 6:30pm A regular meeting of the Canton City Council was held on October 6, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Fire Chief Tom Shubert, Public Works Director Bill Terry, City Engineer Keith Plavec, Lu Ann Armstrong(Clifton Larson Allen), Dan Bender (Clifton Larson) MEDIA IN ATTENDANCE: Daily Ledger VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Deacon Phil Fleming PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew x Alderman Jim Nelson X Alderman Putrich X Alderman West X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Jim Nelson explained that the third item on the consent agenda for payment # 1 requires moving funds from a CD to pay for this payment application. Since the transfer of funds was not on the agenda this item will be pulled from the agenda. The resolution approving the police contract will be moved from the legal and ordinance committee to the Negotiations, Grievance and Personnel Committee. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 15 2015 AN APPLICATION FOR PAYMENT NO 3 FOR CANTON LAKE DAM SPILLWAY REPAIRS FROM P.A. ATHERTON CONSTRUCTION IN THE AMOUNT OF$23,596.20 AN APPLICATION FOR PAYMENT NO 1 FOR 2015 MFT GENERAL MAINTENANCE FROM ADVANCED ASPHALT IN THE AMOUNT OF $213,111.53 Since this item requires the transfer of funds from a CD it will be brought back to the next Council meeting for consideration. BILL LIST Alderwoman Hale said she had a question for Clifton Larson about the bill list. Alderwoman Hale explained that as she reviewed the bill list, there was a charge listed for assisting with the Treasurer duties in an additional amount of$4,000.00 Dan Bender from Clifton Larson explained that their main function was to fill the role of comptroller when the previous comptroller resigned. The City was left without anyone in the finance department when the comptroller and the treasurer both resigned. This particular bill is for the remainder of the treasurer time being billed. Dan Bender explained that he split the time between the comptroller duties and the treasurer duties. They tracked the time that it took to complete the treasurer duties separately in their system since it was above their scope of work that they initially agreed to. Alderwoman Hale said that she understood that their services was for the combined work of the comptroller and treasurer. Alderwoman Hale said she was shocked when she saw the charges that exceeded the $6500.00 per month. Alderwoman Hale asked if she would see the additional charges next month. Dan Bender from Clifton Larson said that the initial agreement for the first two months of$6500.00 is done. The next bill for the monthly comptroller services is $5500.00 per month. Alderwoman Hale asked if this was billed hourly. Dan Bender explained that it will be a flat fee . Dan Bender said he initially received a job duty list Alderwoman Hale asked if the new Treasurer has all of her duties now. Dan Bender explained that the new Treasurer is now doing the day to day duties of a Treasurer. Alderwoman Hale asked if she could see a list of their duties and a list of the duties for the Treasurer. Dan Bender said that some of the Treasurer job description duties are defined in the State Statute. Alderwoman Hale asked if this was ever approved by the Council and if the City went out for bids with other companies. Alderman Jim Nelson said that the prior City Administrator Jason Strandberg talked to local firms but they didn't respond back. Alderwoman Hale said she didn't ever see a contract with Clifton Larson. Alderman Jim Nelson said the Council did approve a contract with Clifton Larson. Alderwoman Hale asked when the Council approved the Contract because she didn't recall ever seeing the contract or voting on it. Attorney Rabel said she spoke to one of the local accountants, but the other local accountants didn't return the administrators phone call. Attorney Rabel said that initially Clifton Larson was brought in on an emergency basis and then the contract was done. Alderman Jim Nelson said the monthly cost for Clifton Larson was going to be less expensive than a full time comptroller because the City would not be paying benefits. Alderwoman Hale said she was concerned when she saw the additional fee of the $4,000.00. The City has also had some significant payouts to employees when they resigned which actually negates any savings the City would have obtained. Alderwoman Hale said she was concerned over the charges and wanted to make sure it didn't go forward in the future. City Clerk Diana Pavley-Rock said that when she was asked for the minutes by Alderwoman Hale she reviewed the minutes and the contract with Clifton Larson was not ever voted upon- it was just mentioned in a meeting that they would be starting to work with the City. Alderman Jim Nelson said he recalls approving the hiring of Clifton Larson at a Council meeting. Alderwoman Hale said she recalls talking about Clifton Larson at the Council meeting, but she did not see the actual contract or voting upon the actual contract. City Clerk Diana Pavley-Rock said she will forward a copy of the minutes to Alderwoman Hale. Alderman Jim Nelson said that he can't say that he read a contract but he heard the numbers that would be charged for their services. MOTION and second were made by Aldermen Jim Nelson/Mayhew to approve the consent agenda with the requested item being removed. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. FINANCE ALDERMAN JIM NELSON REVIEW OF REVENUES AND EXPENDITURES Alderman Jim Nelson said that the new reports are being presented at tonight's Council meeting. Alderman Jim Nelson asked if Dan Bender or Louann Armstrong from Clifton Larson had anything to add regarding the reports. Dan Bender explained that the report now looks different that what everyone was use to. Dan said he wanted to set the report up in different sections. The general fund and TIF funds are displayed separately so the expenses and revenues are outlined. The new charts will better display the various debts with the City. The general fund reflects the assets and the receivables owed. The trending in each fund is also displayed separately on the reports. The report was created so the revenue and the expenses in each category would be displayed in a monthly as well as a year to date total. The budget was pro-rated so we could see exactly where we are YTD. The report shows a trending for the general tax sources (sales tax, income tax) showing the budget as well as the actual that was received in the prior year. This will allow the City to see what amount was received in property tax last year compared to what was received in the following year. The report will still show both the graphs and the actual figures for the inflows and the outflows. The graphs will show what amount has been collected in property tax along with what is still due. The water and sewer fund will better outline the amount of money that is being saved. The water and sewer report will now include an aging report so we can see if the City has a substantial amount that is delinquent. This aging will show both the days and type of debt. Information from the previous report will still be in the new report, but graphs and trending information was added to help with the planning process. Alderwoman Hale asked if this new report is something that they worked on with the new City Treasurer. Dan Bender from Clifton Larson said that he did work with the City Treasurer; however since they reconcile accounts and review all of the general ledger line items and make sure the numbers are represented property this is just an extra step that they will be doing by generating the report. Alderwoman Hale asked if the City Treasurer will be giving the Treasurer's report. TREASURER'S REPORT Treasurer Crystal Wilkinson said the September's Treasurer's report has not yet been completed but will be by the end of the month. Treasurer Wilkinson said the motor fuel tax is currently being withheld from the State and has been for approximately three months. This brings the City down approximately$90,000.00 from motor fuel tax revenue. The City will need to move money from a CD at the Bank of Farmington to the motor fuel tax checking account to cover the invoice that will be discussed at the next meeting. The CD is scheduled to mature the end of November. The CD currently at the amount of $487,724.64 the MFT checking fund currently has a balance of$148,059.08 which brings the total balance to $635,780.72. The City currently has a bill in the amount o f$206,000.00 from IDOT that needs to be paid. After this bill is paid it will leave a balance of$216,669.19 in the fund. UPDATE ON THE INTERNATIONAL HARVESTER SITE ON CONCRETE REMOVAL Alderman Jim Nelson said the City approved from the TIF 1 bond a $50,000.00 expenditure which may need to be increased. City Engineer Keith Plavec said that he presented some preliminary figures for expenditures. Keith reviewed some of the preliminary figures. The City originally budgeted $50,000.00 for trucking. To date the City is at $55,560.00. Keith Plavec further explained that much of the concrete at the site has now been removed. In order to do one more day of trucking it would bring the total to $59,060.00. There will probably need to be two additional days of trucking done. There are 3-4 different companies that is doing the hauling of the concrete for the City. These two additional days needed would bring the figure up to $62,260.00. If there is a small pile of concrete left the City could look at using the trucks at the wastewater plant for hauling the remaining concrete. The City will need an additional $13,000.00 to complete the project. Keith Plavec explained that the balance in the TIF bond fund does not reflect the expenditures that has been previously approved. The water tower expense will be between $25-30,000 00. The water main project and the streetscape project also will both need to be paid from the fund. After these projects are paid out of the fund it will leave an approximate balance of $325,000.00 in the fund. The City recently has been discussing was to better reflect the actual balance in funds after various projects are encumbered. The reports currently reflect the actual balance in funds, but it does not reflect the balance after various projects were approved, but not yet paid. Keith Plavec explained that once the concrete is removed from the site, there will still be more work that needs to be completed. Motion and second were made by Aldermen Ellis/Justin Nelson to approve an additional $16,000.00 to clean up the site. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich Abstain Alderman West X The motion carried. Mayor Fritz said he asked the department head's to begin their budget's for next year and have preliminary budgets to him by the next department head meeting. Typically the City would not start this process until December or January, but he wants to start the process earlier this year. Alderman Jim Nelson said the City will also need to start working on the tax levy ordinance that will need to be filed in December. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24531 EAST NORTHSHORE DRIVE IN CANTON. (1ST READING) AN ORDINANCE AUTHORIZING THE LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 24510 EAST NORTHSHORE DRIVE IN CANTON. (1ST READING) AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $50,000,000 AGGREGATE PRINCIPAL AMOUNT OF HEALTH CARE FACILITIES REVENUE BONDS, SERIES 2015 (GRAHAM HOSPITAL ASSOCIATION PROJECTS) OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS, THE PROCEEDS OF WHICH SHALL BE LOANED TO GRAHAM HOSPITAL ASSOCIATION AN ILLINOIS NOT FOR PROFIT CORPORATION, TO FINANCE AND REFINANCE THE CONSTRUCTION AND EQUIPPING OF HEALTH CARE FACILITIES LOCATED WITHIN THE CITY OF CANTON ILLINOIS; PROVIDING FOR THE PLEDGE AND ASSIGNMENT OF REVENUES AND OTHER AVAILABLE FUNDS FOR THE PAYMENT OF SAID BONDS TO BE ISSUED IN ONE OR MORE SERIES; AUTHORIZING BOND AND LOAN AGREEMENTS AND A TAX COMPLIANCE AGREEMENT: AUTHORIZING AGREEMENTS TO SECURE FURTHER THE PAYMENT OF SAID BONDS• AND AUTHORIZING OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF SUCH BONDS. (1ST READING Attorney Bruce Beal, Jim Snyder (Bond Council) and Bob Senoff were all at the meeting representing Graham Hospital. Alderman Ellis said the City already has a bond for the Clinic, so this will be an extension for additional funds. The additional funds will allow for the expansion of the clinic on Main Street by 50%. A therapy pool will be added to the facility along with four additional clinic pods. The skilled unit will include 20 beds. The projects proposed will take approximately 36 months to complete. Additional jobs will be created by the expansion. GRANTING APPROVAL TO THE MAYOR TO FINALIZE ELECTRICITY RATES Mayor Fritz explained that in the past the authority was previously granted to former City Treasurer Kathy Luker for the electricity rates for City owned property. The current contract will expire in December. MOTION and second were made by Aldermen Jim Nelson/Putrich to approve the Mayor as the authorized person to make the final decisions for the electricity rates. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND ADP FOR A PRICE LOCK AGREEMENT AND FOR PROVIDING SERVICES FOR THE MANDATED AFFORDABLE CARE ACT REPORTING REQUIREMENTS #5026 City Clerk Diana Pavley-Rock explained that under IRS guidelines the City is considered an applicable large employer and would be required to file reports for the employer and employees accordingly for the affordable care act provisions. Diana further explained that she obtained quotes from three different sources. The City currently uses ADP for payroll/human resource services. ADP was the lowest quote received for the reporting requirements for the affordable care act. Diana further negotiated lower rates with ADP for both the payroll services and the affordable care act services which create a substantial savings for the City. During the negotiation process Diana was able to secure a three year price rate lock guarantee agreement for the payroll and affordable care act services. The additional service will still keep the City under budget for the services. MOTION and second were made by Aldermen Hale/Putrich to approve the agreement with ADP for the price lock agreement and the affordable care act services. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A RESOLUTION OF THE COUNCIL OF THE CITY OF CANTON APPROVING A RETIREMENT AGREEMENT BETWEEN THE CITY OF CANTON AND WILLIAM E TERRY. #5027 MOTION and second were made by Aldermen Jim Nelson/Mayhew to approve the resolution approving the retirement agreement between the City of Canton and William E Terry. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING THE SECOND AMENDMENT TO THE NOVEMBER 6 2012 PROMISSORY INSTALLMENT NOTE BETWEEN SARAH'S FRIENDLY HARDWARE INC AND THE CITY OF CANTON AND DIRECTING THE MAYOR OR HIS DESIGNEE TO EXECUTE AND DELIVER SAID AMENDMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. Attorney Rabel explained that Sarah's Friendly Hardware closed downtown and is looking for another property in another community to open their business. In an attempt to get out of their debts they requested interest only payments on their current loan. The revolving loan committee suggested having the interest only payments through January 2016. They would then be required to come back to the City in January with an update on their new business. They would need to come back in during the month of January to let us know where they are with their plans. The suggestion is to go back to the 800 payments, but reevaluate in January. Alderman Lovell said the City already agreed to interest only payments for 4 months with the first amendment. Alderman Lovell asked if they were asking again for interest only payments while they are closed in Canton. MOTION and second were made by Aldermen Ellis/West to approve the resolution and place on file and have them come back to the City in January with an update. Discussion: Alderman Mayhew asked if the agreement is approved for interest only for an additional four months if it would automatically role back into their monthly payment schedule. Attorney Rabel said it would automatically resume with the monthly payment in February. If Sarah's Friendly Hardware wanted to extend the interest only payments beyond January a new amendment would need to be created and voted upon. The original loan amount was $50,000.00 and the current balance is $30,802.49. Alderman Jim Nelson said that they are trying to get interest only payments as they leave Canton and try to secure another town for their business. The monthly payment is $898.53 so if you're going to another town to open another business why you can't afford $898.00 a month. The City spent hundreds of thousands of dollars on the facility and has a problem with them just making interest only payments. Alderman Justin Nelson said the City bent over backwards to help them with the building and they have not done anything but bash the City so he would not be in favor of allowing them to make interest only payments. Attorney Rabel explained that if they file bankruptcy the City would be an unsecure creditor. The revolving loan committee thought that getting back something is better than not getting anything. Alderman Justin Nelson said the City already had an existing store before coming to Canton. If they are closing Canton but not closing their other store and expanding into another community he said doesn't feel that bankruptcy is in their plans. Their current lease with the building has not expired. Alderman Putrich said he doesn't think they were honest with the City when they did their first interest only payment with the City. They previously claimed that not getting their Christmas Trees delivered would prevent them from having enough money to make their loan payment. Alderman Putrich said he doesn't believe that would prevent them from making their loan payment. Alderman Putrich asked how many times the City should keep giving them a break. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion failed. AN ORDINANCE REZONING PROPERTY LOCATED AT 500 ENTERPRISE DRIVE, OWNED BY DAVID AND REBECCA SMITH FROM AN 1-2 ZONING CONFIGURATION TO AN AG-1 ZONING CONFIGURATION. #4007 The current zoning map reflects the property as being part industrial and part agricultural. City Engineer Keith Plavec said a parcel can't be divided into two different zoning classifications. The intent was for this particular parcel to be industrial since all of the other parcels are zoned industrial at that time. The request is to rezone this area to Ag-1 so they could build a house on the parcel. MOTION and second were made by Aldermen Hale/Ellis to suspend the rules and waive the 2nd reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. MOTION and second were made by Aldermen Ellis/Justin Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR A PARKING LOT AT 306 SOUTH MAIN STREET CANTON ILLINOIS CURRENTLY ZONED R-3 #4008 Alderman Ellis explained that this lot is directly across the street from the high-rise. The high- rise purchased the lot several years ago and tore down the house that was on the lot. The planning and zoning commission requested that the special use permit be approved with proper engineering for the water and runoff prior to the parking lot being put in. MOTION and second were made by Aldermen Justin Nelson/West to suspend the rules and waive the 2nd reading of the ordinance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. MOTION and second were made by Aldermen West/Justin Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. AN ORDINANCE AMENDING TITLE 10 (ZONING REGULATIONS) CHAPTER 15 (GENERAL PROVISIONS). SECTION 15 (ACCESSORY BUILDINGS IN RESIDENTIAL DISTRICTS) (1ST READING This ordinance will clarify the current language in the code and to clean up any misinterpretation in the code. The code current states that you can't have a secondary accessory structure that is a certain size without a primary structure. The City interpreted this to indicate that you would first need to have a primary structure. This section in the code will clarify that no secondary structure shall be allowed without a prior structure. This will prohibit anyone from building a garage or a shed in a residential area without a home being on the property first. AN ORDINANCE AMENDING TITLE 10 (ZONING REGULATIONS) CHAPTER 12 (1-2 HEAVY INDUSTRIAL DISTRICT) SECTION 3 ( SPECIAL USE EXCEPTIONS) OF THE CITY OF CANTON MUNICIPAL CODE. (1ST READING) Attorney Rabel explained that this ordinance allows the type of assisted living facility in the 1-2 heavy industrial district. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM SPOON RIVER PARNERSHIP ECONOMIC DEVELOPMENT DIRECTOR MISSY TOWERY The following report was distributed in the Council packet. GENERAL ECONOMIC DEVELOPMENT POINTS Attended Illinois Economic Development Association Fall Conference. Attended luncheon, spearheaded by Chamber Director Atchley, with Senators Koehler and Biss, Illinois State Treasurer Michael Frerichs and other local leaders. We provided them with local development updates after their"Investing in your Future" presentation in Jones Park. Attended Illinois River Road National Scenic Byway public input meeting in Peoria. Attended meeting with the Western Illinois Regional Council in Macomb with Mayor Fritz and Attorney Rabel to discuss housing grant options. Working with John Kunski on property information for potential housing grants and requested a map of those properties to help us identify areas for the CDAP grant. John is working with Keith on the map and will share once it is complete. RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT Hosted Illinois Assistant Secretary of Transportation, Rich Brauer, for a Fulton County Tour to address our transportation priorities. Prior to the tour worked with Joe Ginger to produce a video for the Assistant Secretary that addresses all of our priorities. Working on an inquiry received from a person working with two gentlemen who are interested in Canton as an Asian carp processing facility site. This is a different inquiry from what I mentioned in September's report. This would be new construction and 60 jobs. I asked about the smell factor he said they would not be cooking anything in the facility so that should not be an issue. The partners may be in Canton in mid-October. Follow-up conversations via e-mail with the first Asian Carp contact. Working on two retail development solicitations. One would be a new build the other would be filling an empty building. Received an RFI from the state for a dog food processing plant. Worked with a local realtor and business owner to research possible available acreage that would accommodate the request. We were unable to come up with the amount of acreage and all of the requirements at the acreage. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT Chamber Director Atchley and I had a lunch meeting with Hy-Vee store manager, Heather Geariry. We discussed SRPED's involvement in the beer and wine license expansion. We expressed what a collaborative effort it was with SRPED, Hy-Vee and City Council to make that happen. We complimented her on the expansion work and she expressed more jobs came out of the expansion that what they originally expected!! Recruitment of Business Chair, Rick Klinedinst and I met with Marilyn Klekamp, Vice President of Business Development and Amanda Vogelsang, Director/Business Development from OSF Healthcare System. We talked about those "back end"job opportunities and spent a lot of time talking about building relationships with SRC's nursing program. Rick, President Oldfield and I will be touring the Jump Simulation Center in mid-October as a result of this meeting. We are also connecting OSF with Nate Hermon at Giant Goose Ranch as a possible retreat site for their childhood cancer patients. Spent time working with CFC Properties developing itinerary for our Cook Headquarters Annual visit. Discussions with local business owner interested in expanding his business with a new building who was interested in TIF and EZ incentives. Phone conversations with Terry Lake from CEFCU regarding updates on their proposed development. Met with two gentlemen, who were walk ins at the office, who were interested in opening up a pizza place. We discussed potential properties, talked about incentives and discussed who they would be competing against. I e-mailed them follow up information regarding potential properties. I did not receive a follow- up response from them. OTHER-REGIONALISM OTHER Prepared for and attended the Centennial Monument Re-dedication Unveiling. Prepared for and attended SRPED board meeting Prepared for and attended CMS Meeting Worked on, produced and submitted SRPED Inside the Partnership Newsletter A SPECIAL EVENT REQUEST FOR THE MUNCHKIN MASQUERADE TO BE HELD OCTOBER 30, 2015 FROM 5:00-7:OOPM IN JONES PARK AND THE DOWNTOWN AREA. The event includes a street closure in the downtown area for the safety of the Children. MOTION and second were made by Aldermen Putrich/Mayhew to approve the special event request for the Munchkin Masquerade on October 30, 2015. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A SPECIAL EVENT REQUEST FOR THE OLD FASHIONED CHRISTMAS WALK TO BE HELD ON DECEMBER 4, 201S FROM 5:00-7:30PM IN JONES PARK AND THE DOWNTOWN AREA. This is an annual event, but does not include a road closure. MOTION and second were made by Aldermen Putrich/Hale to approve the Old Fashioned Christmas Walk on December 4, 2015 from 5:00-7:00pm in the Jones Park and downtown area. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A SPECIAL EVENT REQUEST FOR WHITE OAK'S 30TH ANNIVERSARY TO BE HELD ON OCTOBER 17, 2015 IN WHITE OAK'S PARKING LOT AND A REQUEST FOR A ROAD CLOSURE ON WHITE COURT/PINE STREET. Alderman Putrich explained that he met with Billy Oaks regarding the event. There is not a close time listed on the application since they were not certain how many people would be there. Billy Oaks told Alderman Putrich that the road would be opened back up that evening. MOTION and second were made by Aldermen Putrich/Jim Nelson to approve the special event request for White Oak's 30th Anniversary to be held on October 17, 2015. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS CONSIDER AND VOTE ON THE HIRING OF A DISPATCHER POSITION Mayor Fritz explained that with the resignation of telecommunicator Misty Brown it created an open position. The telecommunicator prior to Misty resigned. The Chief was looking at filling both of these positions at the same time. The Mayor authorized hiring the position so they could begin training. A former telecommunicator left and recently came back to town and applied for the new position. Allison Robinson was previously hired and Jenise Jones will be coming back to the City as a telecommunicator. Since Jenise Jones previously worked for the City it will help save the City additional expenses of not having to pay for training. DISCUSS, CONSIDER AND VOTE ON THE HIRING OF A POLICE OFFICER With the recent resignation of Officer Pollitt, the City needs to hire a new officer. Mayor Fritz authorized the Chief to look at the active list for candidates. The process is moving forward and is a budgeted position. MOTION and second were made by Aldermen Justin Nelson/Mayhew to allow the position to be filled. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND THE POLICE BENEVOLENT AND PROTECTIVE ASSOCIATION AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS.#5028 MOTION and second were made by Aldermen Ellis/Justin Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS BLOCKING OFF ELM STREET JUST WEST OF THE FIRST CHRISTIAN CHURCH PARKING LOT TO AVENUE D FOR HALLOWEEN. Chief Nichols said the request came from a resident in the west side area. During Halloween this area is very dark and becomes a busy area for children going trick or treating. The citizen asked the Council to close this street off for the safety of the children crossing the street. The closure would be from 5:00-8:OOpm. Alderman Mayhew said he thinks this would be a good idea for the safety of the children during their trick or treating. MOTION and second were made by Aldermen Mayhew/Putrich to block off Elm Street just West of the first Christian Church parking lot to Avenue D for Halloween from 5:00-8:OOpm. Alderman Justin Nelson said that he thinks the entire street is very busy and would suggest blocking off the entire three block area and forcing cars to park toward the City parking lots for the night. Mayor Fritz said he is concerned about setting a precedence in blocking off other City streets for Halloween. Chief Nichols said one of the biggest concerns is this section of West Chestnut Street. Alderman Justin Nelson said he lives on this street and said the entire section is very dark. Alderman Ellis said he thinks this is just going to open the doors to additional road closures. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS BLOCKING OFF AVENUE C FROM PINE STREET TO CHESTNUT STREET FOR HALLOWEEN. Chief Nichols said he does not see this area as much of a safety concern to have the road closed. Alderman Justin Nelson expressed concerns over the traffic in this area. Motion and second were made by Aldermen Justin Nelson/Lovell to block off Avenue C from Pine Street to Chestnut Street for Halloween. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. LAKE, BUILDINGS &GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY FRITZ OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/West to adjourn without the need of an executive session. The motion carried by voice vote and was unanimous Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor