Loading...
HomeMy WebLinkAboutOrdinance #1374ORDINANCE N0. 1374 AN ORDINANCE AMENDING TITLE 1, CHAPTER 11 OF THE CANTON MIINICIPAL CODE RELATING TO THE FDNCTION AND DIITIES OF THE OFFICE OF CITY TREASIIRER WHEREAS, the City Council of the City of Canton has determined that it is in the best interest of the City of Canton that Title 1, Chapter 11 of the Canton Municipal Code be changed or amended as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CANTON, Fulton County, Illinois as follows: 1. That the Canton City Council hereby finds the foregoing recitals to be fact. 2. That the present Title 1, Chapter 11 of the Canton Municipal Code is hereby changed or amended to read as follows: "1-11-1: OATH, BOND: The City Treasurer, before entering upon the duties of office, shall take the oath prescribed for City officers and shall execute a bond to the City in the penal sum of not less than ten percent (10~) of the highest amount of taxes and special assessments received by the city treasurer during any fiscal year in the preceding five (5) fiscal years nor less than one and one-half (1 1/2) times the largest amount which the Council estimates will be in the custody of the treasurer at any one time, with at least two (2) good and sufficient sureties, to be approved by the Council, conditioned for the faithful performance of the duties of office, and the payment of all money received according to law and -the provisions of this Code. 1-11-2: RECEIVE MONEY, KEEP ACCOUNTS: Said Treasurer shall receive all moneys belonging to the City, and shall keep a separate account for each fund or appropriation and debits and credits belonging thereto. The treasurer shall give to every person paying money into the City Treasury a receipt therefor, specifying the date of payment, and upon what account paid, and shall file copies of such receipts with the Clerk at the date of the treasurer's monthly report. 1-11-3: KEEP REGISTER: The city treasurer shall keep an accurate register of all warrants redeemed and paid showing the number, date and amount of each, the fund from which paid, and the name of the person to whom and when paid; and shall cancel all warrants as soon as redeemed. 1-11-4: EX OFFICIO COLLECTOR OF SPECIAL TAXES: The City Treasurer shall, ex officio, be collector of the special taxes or assessments assessed in -the several paving districts that are now or shall hereafter be created, for the grading and paving of the streets of the City, or assessed for any other purposes for which special assessments or special taxes may be assessed according to the law; and the certificate of the assessment roll and the judgment thereon required by law to be certified by the County Clerk, shall be certified to such City Treasurer, and the warrant issued for the collection of said special taxes or assessments required by law, shall be issued by the County Clerk to said City Treasurer for the collection of said special tax or assessment. 1-11-5: SPECIAL ASSESSMENT FUND: All moneys received by the City Treasurer on any special assessment or special tax, shall be held by said treasurer as a special fund, to be applied to 'the payment of the improvement for which such special assessment or special tax was made, and said money shall be used for no other purpose whatsoever, except to reimburse the City for money for said improvement. 1-11-6: DEPOSIT FUNDS: The City Treasurer shall be required to keep all funds and money in his/her custody belonging to the City in such places of deposit as may be designated by ordinance, and when requested by the City Treasurer the Council shall designate a bank or banks in which may be kept the funds and money of the City, in the custody of the Treasurer. When a bank has been designated as a depository it shall continue as such until ten (10) days have elapsed after anew depository is designated and has qualified by furnishing the statements of resources and liabilities as required by -this Section. When a new depository is designated, the Council shall notify the sureties of the City Treasurer of that fact, in writing, at least five (5) days before the transfer of funds. The Treasurer shall be discharged from responsibility for all funds or money which he/she deposits in a designated bank while the funds and money are so deposited. If City funds or money are deposited in a designated bank, however, 'the amount of such deposits shall not exceed seventy five percent (75~) of the bank's capital stock and surplus, and the Treasurer shall be responsible for funds or money deposited in the bank in excess of this limitation. No bank shall be qualified 'to receive City funds or money until it has furnished the Council with copies of the last two (2) sworn statements of resources and liabilities which the bank is required to furnish to the auditor of public accounts or to the comptroller of currency. Each bank designated as a depository for such funds or money shall, while acting as such depository, furnish the Council with a copy of all statements of resources and liabilities which it is required to furnish to the auditor of public accounts or -to the comptroller of currency. 1-11-7: PERSONAL USE OF FUNDS: All money belonging to the City shall be kept by the City Treasurer. All money belonging to the City separate and distinct from the treasurer's personal funds, and he/she shall not use, either directly or indirectly, the City's money or warrants in his/her custody for personal use and benefit or that of any other person. Any violation of this Section shall be cause for immediate removal from office by -the Council, who may declare the office of City Treasurer vacant. In that case a successor shall be appointed to hold office for the remainder of the unexpired term of the City Treasurer so removed. 1-11-8: REPORT DELINQUENT OFFICERS: It shall be the duty of the Treasurer to report to the Clerk any officer authorized to receive money for the use of the City who may fail to make a return of -the moneys received at the time required by law, or by the provisions of this City Code. 1-11-9: METHOD OF KEEPING BOOKS: The City Treasurer shall keep the books and accounts in such manner as to show with entire accuracy all moneys received and disbursed by that office for the City, stating from whom and what amount received, and to whom and on what account paid out, and in such way that such books and accounts will exhibit at all times the true financial condition of the City, and in such manner as may be readily investigated and understood; and the same, together with all files and papers of said office, shall be kept in the City Building, and shall be at all times open to examination by the Mayor, the Clerk, the Committee on Finance or any member of the Council. 1-11-10: MONTHLY STATEMENT TO COUNCIL: The City Treasurer shall, at the first regular meeting in each month, render an account, under oath, showing the state of the Treasury at the date of such account, and the balance of money in the treasury. A statement of all moneys received into the Treasury and on what account shall also accompany such accounts, together with all warrants redeemed and paid which said warrants, with any and all vouchers held shall be delivered to the Clerk, and filed with the treasurer's account in the Clerk's office upon the day of such settlement. He/she shall return all warrants paid and stamped and marked "paid". He/she shall keep a register of all warrants, which shall describe each warrant, showing its date, amount and number, the fund from which paid, the name of -the person to whom paid, and when paid. 1-11-11: REPORT; ANNUAL ACCOUNT: The City Treasurer shall report to the Council as often as it requires, a full and detailed account of all receipts and expenditures of the City, as shown by the books up to the time of the report. Within thirty (30) days following the first Tuesday in May of each year, the City Treasurer shall make out and file with the Clerk a full and detailed account of all City receipts and expenditures and of all transactions as Treasurer during the preceding fiscal year, and shall show in that account the state of the Treasury at the close of the fiscal year, all in accordance with the state statutes made and provided. The Clerk shall publish the account at least once, within ten (10) days, in some newspaper published in the City. 1-11-12: BUDGET, APPROPRIATION & LEVY: It shall be the duty of -this office to assist the Director of Budget Administration in preparing a City wide budget of all City departments and offices consonant to the Annual Appropriation Ordinance of the City. In the implementation -thereof this office shall have the further power and duty to assist in administering all necessary bookkeeping procedure, assure compliance with the budget and recommend implementation of cost cutting measures in all departments. It shall be -the further duty of this office to f 9 s L assist the Director of Budget Administration in preparing the budget herein contemplated within thirty (30) days prior to approval of the Annual Appropriation Ordinance by this City and to thereafter make the same available to the Mayor and each member of the City Council, and with copy thereof to be filed with the City Clerk of this City. In the interest of the budget and control of the finances of this City it shall be the further duty of this office ~to timely assist the Director of Budget Administration in preparing the Annual Levy Ordinance of this City for presentment to and adoption by the corporate authorities of this City. 3. This Ordinance shall be in full force and effect immediately upon its passage by the City Council of the City of Canton, Fulton County, Illinois and approval by the Mayor thereof. PASSED by the City Council of the City of Canton, Fulton County, Illinois, this _ ~ Gt day of T~e~rh _r , 1992 upon a roll call vote as follows: AYES: A]-dermen Mays C~apman~ Meade, Bohler, Steck, Sarff, Coay, Molleck NAYS: None. ABSENT: None, APPROVED: -, ;` Donald E. Edwards, Mayor ~ ATTEST: Nancy Whi es, City Clerk.