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HomeMy WebLinkAbout01-19-1982 Council Meeting Minutes 207 A regular meeting of the Canton City Council was held on January 19th in Council Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY MAYOR DONALD EDWARDS. Mayor Edwards asked for roll call at 6:30 P.M. Present: Alderman Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. Absent: None. MINUTES OF DECEMBER 15th MEETING. Motion by Alderman Selfridge, second by Alderman Horr, the minutes of December 15th meeting be accepted and placed on file. Voice vote, motion carried. MINUTES OF JANUARY 5TH MEETING, Motion by Alderman Selfridge, second by Alderman Sarff, the minutes of January 5th meeting be accepted and placed on file. Voice vote, motion carried. BILLS FOR DECEMBER. Motion by Alderman Kovachevich, second by Alderman (� Grant, all bills properly approved be paid. Roll call . AYES: Aldermen Horr, Clarke, Carl , Grant, Sarff, Selfridge, Hammond, Kovachevich. NAYS: None. Motion carried. COMMITTEE REPORTS: a Q FINANCE Council Action. Motion by Alderman Kovachevich, second by Alderman Carl , the Street Lighting Ordinance be placed on the agenda. Voice vote, motion carried. NEGOTIATIONS, GRIEVANCES AND PERSONNEL Council Action None. Informational : Alderman Carl stated that no action will be taken on monies requested from a deferred income on Terry Cremer until more information is available from Mr. Cremer. COMMUNITY & INDUSTRIAL DEVELOPMENT Council Action None. LEGAL & ORDINANCE Council Action None. DOWNTOWN PLAN REPORT - ROBERT REED. The committee was appointed by the mayor and they met recently to conclude their many meetings. The basis task was to report to the council on the committees dealings and feelings on the existing downtown plan, and what if anything should be done to it. The basis thrust of the committee was that they approve, concur and support the existing plan, so far, as a concept they do see possibilities of change to the plan. The mayor will disburse the committee on January 20th and thanked Mr. Reed and the committee members for their time put into this. The mayor is charging this back to council . REPORT FROM CLIFF SAGASER - CITY ENGINEER. The Water & Sewer rate study was presented to the Finance Committee at their last meeting and will be sent to the mechanical committee to be discussed at their next meeting. The Toledo, Peoria and Western Railroad sent a letter to Cliff outlining basically what they want to do. They are willing to meet with Cliff and the Illinois Commerce Commission, prior to meeting with the mechanical committee. 208 Continued January 19th, 1982 On the street program report, Cliff Sagaser added one more block of street work done under the Hud program, and that street is Sam Scott, between 4th avenue and 5th avenue. The reason is, we had agreed to close 4th avenue where it connects onto the highway at the south edge of town, at such time as they resurface that street. A pump broke down at the water plant that is used to pump water to the city. It' s a 125 h.p. pump. This is an expenditure of $2,500.00 to $3,000.00. Motion by Alderman Sarff, second by Alderman Grant, the expenditure of $2,500.00 to $3,000.00 be allowed. Roll call . AYES: Aldermen Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. NAYS: None. Motion carried. COMMUNICATIONS FROM THE MAYOR. Mayor Edwards reported that he had a call from the C. I .P.S. after the clerical committee had met, and Alderman Kovachevichwas upset with C.I .P.S. They were concerned as to how the council felt. The mayor assured them that the city wasn't happy about their raise. Mayor Edwards suggested letting the Illinois State Commerce Commission know our feelings, that this raise is excessive. The mayor feels we need to go on record as this being an excessive raise. Alderman Kovachevich and Alderman Carl felt that we should send a letter to the Illinois State Commerce Commission. Motion by Alderman Kovachevich, second by Alderman Carl , that the City send a letter to the Illinois State Commerce Commission stating that the City is against the excessive amount that the C.I .P.S. is asking for. Discussion. The mayor stated that there is two alderman who work for C.I .P.S. and he does not want to jeopardize their jobs, he then asked the city attorney if they can be excused from voting, and he assured the mayor that they could be excluded from voting. Motion by Alderman Sarff, second by Alderman Hammond that Alderman Grant and Alderman Horr be excused from voting on this issues. Voice vote, Motion carried. Motion by Alderman Kovachevich, second by Alderman Carl , that a letter be sent to the Illinois State Commerce Commission stating that the Canton City Council opposes the excessive raises on the C.I .P.S. rates of elect- ricity and gas. Voice vote, motion carried. Mayor Edwards will see that all alderman receive a copy of the letter. There is an Educational Program to be conducted at the Spoon River College. The cost for six nights, starting February 9th is thirty dollars per person. Mayor Edwards encouraged all Aldermen, Planning & Zoning Commission, Zoning Board Appeals, City Engineer, City Attorney and himslef. to attend these sessions. The mayor is suggesting that the city pay the expenses for those desirous of attending, there could be as many as thirty four who might attend. Motion by Alderman Selfridge, second by Alderman Kovachevich, the city pay the expense for those attending the Educational Program. Discussion. Alder- man Selfridge suggested that those attending be issued a certificate of attendance. Roll call . AYES: Aldermen Horr, Clarke, Carl , Grant, Sarff, Selfridge, Hammond, Kovachevich. NAYS: None. Motion carried. The mayor received a call from Rep. Findley' s office, stating that Cilco has applied for a permit for a landfill at the Duck Creek Site. Rep. Findley is asking if the council has any objections and is wanting to make the council aware of it. The mayor asked that the City Engineer Cliff Sagaser work with Findley' s office on this. REPORT FROM CITY ATTORNEY MALMGREN. The city attorney reported that he had talked to the same people as the last time on the Tax Shelter, trying to clarify the situation and the mayor's question, being,' does individual participation in the program as opposed to group participation constitute a sheltering of that individuals IMRF monies paid. It appears to be "no". They are now telling us that everyone participates or no one participates. The IMRF has been contacted, and they are in the process of sending us further information. Motion by Alderman Carl , second by Alderman Grant, this be tabled until further information becomes available. Discussion. 209 Continued January 19th, 1982 Alderman Selfridge suggested that when the information becomes available, that it be sent to the Negotiations, Grievance and Personnel Committee. Council concurred with this recommendation. Voice vote, motion carried. OLD BUSINESS: CLIFTON & GUNDERSON PROPOSAL INTERGRATING A NEW ACCOUNTING SYSTEM FOR THE CITY OF CANTON. Mayor Edwards stated that he does not often go against a committee's decision, however, he does not feel that enough research was done in making their decision. ( The committee recommended that the water & sewer utility go out for bid) . The mayor' s office had some research done on the audits and stated that this particular item has come up four times. The mayor stated that he had talked to the Department of Commerce & Community Affairs, and the Western Illinois Regional Council , who also has this service available. They were asked if they could provide this service, with the same type system and what they thought it would include in cost? Both the Department of Commerce and Community Affairs and the Western Illinois Regional Council reported that the Clifton & Gunderson firm could change the system faster and cheaper, because they are doing the audit and already (� know the facts. He also feels its unfair to put out for bids, because Q they've already bid, and a proposal bidding is not required by law, its Q a professional service. Alderman Kovachevich reported that the committee recommmended that the proposal by Clifton and Gunderson as presented, not be accepted. And, the committee's motion was that the implementation of the accrual basis for the water & sewer accounts be put out for bids. Lengthy discussion as to the advantages of hiring a local firm to do the audit. The City Attorney Jim Malmgren informed council that they are not required, either by Illinois law or by city ordinance to put out for bid for this service. If you do bid, you do not have to accept the lowest bid. Alderman Carl asked what the cost would be for just the water & sewer accounts? Mayor Edwards reported that about 60 to 65% of their time, which would run about $2,500.00 to $4,500.00, would be spent in that department. Motion by Alderman Kovachevich, second by Alderman Carl , the implementation of the accrual basis for the water & sewer accounts be put out for bids, and the bids be received by 5:00 P.M. February 2nd. Roll call . AYES: Aldermen Kovachevich, Hammond, Sarff, Carl , Clarke. NAYS: Aldermen Selfridge, Grant, Horr. Motion carried. 5 ayes 3 nays 0 absent. ORDINANCE - AMENDING TITLE 3 BY ADDING CHAPTER 18: MUNICIPAL AUTOMOBILE RENTING OCCUPATION TAX. Second reading, read by title. Motion by Alderman Clarke, second by Alderman Grant, the ordinance bff� placed on its passage. Roll call . AYES: Aldermen Horr, Clarke, CArl , Grant, Sarff, Selfridge, Hammond, Kovachevich. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. Ordinance being #914. ORDINANCE - AMENDING TITLE 3 BY ADDING CHAPTER 19: MUNICIPAL AUTOMOBILE RENTING USE TAX. Second reading, read by title. Motion by Alderman Clarke, second by Alderman Hammond, the ordinance be placed on its passage. Roll call . AYES: Aldermen Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. Ordinance being #915. NEW BUSINESS: RESOLUTION - APPROVING A CRIMINAL INFORMATION EXCHANGE AGREEMENT WITH THE PEORIA POLICE DEPARTMENT. First reading, read by title. Motion by Alderman Grant, second by Alderman Hammond, the resolution be adopted. Roll call . AYES: Aldermen Horr, Clarke, Carl , Grant, Sarff, Selfridge, Hammond, Kovachevich. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. Resolu- tion being #924. Agreement being #420. 210 Continued January 19th, 1982 RESOLUTION - SETTING REGULAR MEETING TIMES AND PLACES OF THE CITY COUNCIL FOR THE CALENDAR YEAR 1982. First reading, read by title. Motion by Alderman Clarke, second by Alderman Kovachevich, the resolution be adopted. Roll call . AYES: Aldermen Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. Resolution being #925. ORDINANCE - AMENDING ORDINANCE #912 (BEING AN ORDINANCE PROVIDING FOR THE MANNER OF SALE OF CERTAIN REAL ESTATE)OWNED BY THE CITY OF CANTON. First reading, read by title. The City Attorney Jim Malmgren stated that he placed this on the agenda because he does not have time to get the 30 day publication requirement in time to have the bids open at the next meeting. ORDINANCE - AMENDING ORDINANCE #897 (BEING, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $48,500.00 TAX INCREMENT ALLOCATION BONDS) (CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AREA) , SERIES 1981 . First reading, read 6m its entirety. City Attorney Jim Malmgren stted that this ordinance has the effect of amending the bond ordinance which the council passed the middle of last year. There are no material changes, just the date to coincide with the calendar year 1982 from the calendar year 1981 . The material addition is in paragraph 3 language to the effect "that any obligation which is secured by an outstanding bond tax increment monies, shall be a superior obligation of the tax increment funds." This was put there at the recommendation of Kai Nebel . The recommendation in my opinion and bond counsel 's opinion is well taken. The reason for this, at about the sametime we passed the other ordinances we passed an ordinance which allocated reimbursement of about one hundred thirty to one hundred forty thousand dollars in tax increment monies back into our general fund. The question then becomes, which is superior, the ordinance providing for reimbursement to our general fund, or the ordinance providing for the issuance of tax increment bonds. Obviously we would want something in there saying "bonds" are superior to the ordinance calling for reimburse- ment to the general fund. The city attorney asked the council to suspend the rules. Reason being, to much time has already passed. Motion by Alderman Selfridge, second by Alderman Sarff, the suspension of the rules. Roll call . AYES: Aldermen Clarke, Carl , Grant, Sarff, Selfridge, Hammond Kovachevich. NAYS: Alderman Horr. Motion carried. 7 ayes 1 nay 0 absent. Motion by Alderman Carl , second by Alderman Selfridge, the ordinance be placed on its passage. Roll call . AYES: Aldermen Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke. NAYS: Alderman Horr. Motion carried. 7 ayes 1 nay 0 absent. Ordinance being #916. ORDINANCE - STREET LIGHTING. First reading, read by title. Lengthy dis- cussion. The mayor recommended that the city engineer to take under the project to see if any lights could be removed, and to check where the lights are located and the size of the bulbs. Alderman Clarke asked about the police testing. The Chief of Police Robert Molleck reported that oral exams are completed, and letters were sent out and each applicant has 10 days to respond to the letter, and they may use their military points to improve their score. Several will then be sent for poly- graph examinations, and if they pass, they will then under go a back ground investigation. Motion by Alderman Selfridge, second by Alderman Hammond, the bid processing procedure be sent to the Legal & Ordinance Committee. Discussion. Voice vote, motion carried. ADJOURNMENT: Motion by Alderman Kovachevich, second by Alderman Clarke to adjourn. Voice vote, motion carried. Council adjourned at 7:56 P.M. i� C LERK APPROVED._ (��v��kt "`tip-'� Yt�C/{ MAYOR